Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD fixed contract to low responsive, responsible bidder, The BG Group, LLC, for 1B-2 Elevated Steel Tank Demolition, Bid No. PNC2120349C1, for Water and Wastewater Services, in the amount of $747,472, which includes allowances in the amount of $13,000 to be substantially completed within 240 calendar days from the Project Initiation Date listed in the Second Notice to Proceed, contingent upon the receipt and approval of insurance/performance and payment guaranty, and authorize the Mayor and Clerk to execute same. (Commission District 1)
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000 that includes a single bidder, rejection of apparent low bidder, or protested award.
What Action Accomplishes
Provides all labor, materials, equipment, services for the demolition and removal of the 1B-2 Elevated Steel Tank.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 28% for this contract. The BG Group, LLC committed to 28% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).
The purpose of this contract is for demolition and removal of the .25 mg 1B-2 elevated steel water storage tank and associated pumps, piping, valves, fittings, electrical, instruments, fencing, removal of tank legs to the top of the pile caps and the installation of a new fire hydrant. The project also includes furnishing and installation of pre-engineered containment system and lead abatement provisions to capture all lead-based paint and dust and debris associated with vacuum blasting and pre-cutting of painted steel in the presence of and the approval with a certified lead abatement contractor and certified licensed industrial hygienist.
This procurement carries a 100% performance and payment guaranty. The Purchasing Division confirmed with the surety company that The BG Group, LLC has the capacity to obtain the required guaranty.
The allowances incorporated into this contract in the amount of $13,000 include: $3,000 for permitting fees and $10,000 for Florida Power and Light fees. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor's actual cost without mark-up.
The Director of Purchasing has determined that the apparent low bidder, Royal Bridge, Inc., to be non-responsive to the bid requirements; the bidder did not meet CBE requirements. The CBE goal participation was set at 28%; Royal Bridge, Inc. did not commit to any CBE participation. The OESBD extended the three-day cure opportunity for Royal Bridge, Inc. to meet the goal requirements, the vendor failed to do so. The using Agency determined that the vendor did not meet a critical component of the technical specifications, Section 02050-4, Part 2.02 A and B which called for a total encapsulation of the tank. The vendor offered partial encapsulation. The difference in cost between the apparent low bidder and the recommended bidder is $334,707 (Exhibit 4).
The Water and Wastewater Services Division reviewed the bid submitted by The BG Group, LLC, and concurs with the recommendation for award (Exhibit 3). No final vendor performance evaluations have been completed for The BG Group, LLC.
There was no protest or appeal filed regarding this procurement.
All dollar amounts referenced in this agenda item have been rounded to the nearest whole number.
The bid validity for this project expired on August 8, 2020. The BG Group, LLC agreed to extend the bid validity through September 30, 2020 for Bid No. PNC2120349C1.
This bid posted on March 13, 2020 and opened on April 8, 2020; three bids were received with no declinations (Exhibit 1).
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for this project is the Water and Wastewater Construction Fund in the amount of $747,472.
Requisition No: WWE0000818