Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Records, Taxes, and Treasury
Information
Requested Action
title
MOTION TO AUTHORIZE Director of Purchasing to execute Third Amendment to the Hosting Services Agreement with Granicus, Inc., for the Legislative Management Suite software and related services, to extend the existing Agreement, which expires October 29, 2020, for a period not-to-exceed six months in the estimated amount of $45,000.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.43, Board approval is required to extend an agreement beyond five years.
What Action Accomplishes
Authorizes the Director of Purchasing to execute Third Amendment to the Hosting Services Agreement with Granicus, Inc. to provide for continued maintenance and support services for the Legislative Management Suite software and related services.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/RECORDS, TAXES, AND TREASURY DIVISION AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
On October 30, 2015, the Director of Purchasing approved the Hosting Services Agreement for support and maintenance services for the Government Transparency and Citizens Participation software suites.
On December 12, 2017 (Item No. 43), the Board approved reasonable source designation of Granicus, Inc. for the Legislative Management Suite software and related services; and authorized the Director of Purchasing to negotiate and execute a First Amendment to the Hosting Services Agreement.
On May 20, 2019, the Director of Purchasing approved the Second Amendment to the Hosting Services Agreement to remove the Citizen Participation Suite.
The Third Amendment extends the terms and conditions of the existing Agreement, for up to six months, through April 29, 2021. An extension of the existing Agreement is necessary to complete the negotiations and provide time for approval of a new Agreement with the Vendor.
Source of Additional Information
Thomas Kennedy, Director | Records, Taxes, and Treasury Division (954) 357-5777
Fiscal Impact
Fiscal Impact/Cost Summary
The estimated cost for the not-to-exceed six-month period is approximately $45,000.