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File #: 20-1779   
Status: Agenda Ready
File created: 9/28/2020 In control: Finance - Records, Taxes, and Treasury Division
On agenda: 10/20/2020 Final action:
Title: MOTION TO RETROACTIVELY APPROVE Third Amendment to the Master Services Agreement between Broward County and Iron Mountain Information Management, LLC, for Content Retention and Protection Services, for the Records, Taxes, and Treasury Division and various other Broward County agencies, extending the terms of the Agreement for an additional six months, to October 1, 2020, in the estimated total amount of $40,000; and authorize the Mayor and Clerk to execute same.
Attachments: 1. Exhibit 1 - Agreement Summary, 2. Exhibit 2 - Third Amendment
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Records, Taxes, and Treasury

Information
Requested Action
title
MOTION TO RETROACTIVELY APPROVE Third Amendment to the Master Services Agreement between Broward County and Iron Mountain Information Management, LLC, for Content Retention and Protection Services, for the Records, Taxes, and Treasury Division and various other Broward County agencies, extending the terms of the Agreement for an additional six months, to October 1, 2020, in the estimated total amount of $40,000; and authorize the Mayor and Clerk to execute same.

body
Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.43, Board approval is required to extend an agreement beyond five years.

What Action Accomplishes
Amends the existing agreement to provide for continued content retention and protection services, for an additional six months, until a new agreement is in place.

Is this Action Goal Related
No

Previous Action Taken
None.

Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

Since 2000, Iron Mountain Information Management, LLC has been the existing provider of records management and storage services and is the only company that can provide the full range of content retention services required by Broward County.

Currently, Iron Mountain Information Management, LLC provides multiple services to Broward County, which include the following:

* Underground Cold Storage (50? F) in Boyers, Pennsylvania
* Private Vault Underground Storage (70? F) in Boyers, Pennsylvania of the Official Records of Broward County (Microfilm, CDs and DVDs)
* Vault storage for permanent paper records (68? F) and 20 - 30% relative humidity
* Microfilm Auditing Services
* Microfilm to Digital Image Conversion Service...

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