Broward County Commission Regular Meeting
Director's Name: Keith D. Bostick (Deputy Director)
Department: Human Services Division: Community Partnerships
Information
Requested Action
title
A. MOTION TO AUTHORIZE County Administrator to approve and execute Amendment No. 0001 to Grant Contract No. JP003 between the Florida Department of Children and Families and Broward County, increasing the grant amount by $1,170,000 for a total funding amount of $1,590,162, effective retroactively from August 1, 2020 to June 30, 2021, to prevent, prepare for, and respond to COVID-19 among individuals and families who are experiencing homelessness, in substantially the form as the attached Exhibit 3 and approve modifications to the form contract provided the modifications do not impose any additional financial obligations on Broward County, subject to review for legal sufficiency by the Office of the County Attorney; authorize the County Administrator to execute subsequent amendments to Grant Contract No. JP003, subject to review for legal sufficiency by the Office of the County Attorney and provided the amendments do not impose additional financial obligations on Broward County; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Grant Contract.
(Transferred to the Consent Agenda.)
ACTION: (T-10:45 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
B. MOTION TO ADOPT budget Resolution No. 2020-675 within the Unified Homeless Grant Fund in the amount of $1,170,000 to prevent, prepare for, and respond to COVID-19 among individuals and families who are experiencing homelessness.
(Transferred to the Consent Agenda.)
ACTION: (T-10:45 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
C. MOTION TO AUTHORIZE County Administrator to execute the Second Amendment to Agreement No. 19-CP-HIP-8470-ESG-02 between Broward County and Broward Partnerships for the Homeless, Inc., increasing the Agreement amount from $163,019 to $645,733, effective retroactively from August 1, 2020 to June 30, 2021, to fund shelter operations and to provide rental assistance, case management and other supportive services to families and individuals experiencing homelessness and impacted by COVID-19, subject to review for legal sufficiency by the Office of the County Attorney; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
(Transferred to the Consent Agenda.)
ACTION: (T-10:45 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
D. MOTION TO AUTHORIZE County Administrator to execute the Second Amendment to Agreement No. 20-CP-HIP-8204 ESG-01 between Broward County and The Salvation Army, Inc., increasing the Agreement amount from $120,000 to $721,595, effective retroactively from August 1, 2020 to June 30, 2021, to fund shelter operations, and to provide case management and rapid rehousing services to families and individuals experiencing homelessness and impacted by COVID-19, subject to review for legal sufficiency by the Office of the County Attorney; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement, as amended.
(Transferred to the Consent Agenda.)
ACTION: (T-10:45 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
E. MOTION TO AUTHORIZE County Administrator to execute the Second Amendment to Agreement No. 20-CP-HIP-8219-ESG-01 between Broward County and Women in Distress of Broward County, Inc., increasing the Agreement amount from $30,000 to $115,691, effective retroactively from August 1, 2020 to June 30, 2021, to fund shelter operations and to provide rental assistance and case management services to families and individuals experiencing homelessness and impacted COVID-19, subject to review for legal sufficiency by the Office of the County Attorney; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement, as amended.
(Transferred to the Consent Agenda.)
ACTION: (T-10:45 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
F. MOTION TO APPROVE waivers of conflict under Section 112.313(7)(a), Florida Statutes, for the following Broward County advisory board members holding an employment or contractual relationship with an entity receiving funds for the performance of services under this agenda item.
1. Michael R. Barron
2. Thomas M. Campbell
3. Frances M. Esposito
4. Danny C. Osley
(Transferred to the Consent Agenda.)
ACTION: (T-10:45 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
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Why Action is Necessary
A. and C through E. Broward County Board of County Commissioners (“Commission”) approval is required for agreements with external agencies.
B. Section 129.06(2)(d), Florida Statutes, requires Commission approval to provide for revenue.
F. A waiver of a conflict arising under Section 112.313 (7) (a), Florida Statutes, requires two-thirds approval by the Commission.
What Action Accomplishes
Adoption of Motions A through E provides Emergency Solution Grant funding to families and individuals experiencing homelessness and impacted by COVID-19.
Approval of Motion F waives the existence of any conflicts arising under Section 112.313 (7)(a), Florida Statutes, as authorized under applicable law.
Is this Action Goal Related
Yes
Previous Action Taken
None
Summary Explanation/Background
THE HUMAN SERVICES DEPARTMENT AND THE COMMUNITY PARTNERSHIP DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
These actions support the Commission’s value of “approaching human services collaboratively and compassionately, with special emphasis on the most vulnerable” and the goal to “collaborate with public and private partners to find creative, equitable, and responsible solutions to systemic community problems, especially permanent, supportive housing for persons experiencing, or at risk of, homelessness.” The grant funding will support the coordinated system of care and provide supportive services to eligible families and individuals experiencing homelessness and impacted by COVID-19.
Retroactive approval is requested as the County received Amendment No. 0001 to Grant Contract No. JP003 from the Florida Department of Children and Families (“DCF”) on October 7, 2020. Amendment No. 0001 is effective August 1, 2020.
On June 11, 2019 (Item No. 18), the Commission approved the allocation of state Fiscal Year 2019-2020 DCF Unified Homelessness Grant funds to specified service providers for emergency shelter services, rapid re-housing services, supportive services to families and individuals experiencing homelessness, and administrative services to assist with increasing the capacity of the Continuum of Care.
On October 7, 2020, DCF sent the County Amendment No. 0001 to Grant Contract No. JP003, providing additional ESG grant funds in the amount of $1,170,000 from August 1, 2020 to June 30, 2021. Only existing ESG service providers are eligible to receive these funds.
On October 20, 2020 (Item No. 10), the Commission approved the allocation of DCF grant funds for year two of Agreement No. JP003 in the amount of $420,162, effective July 1, 2020 to June 30, 2021 to specified service providers.
This agenda requests Commission authorization for the County Administrator to execute Amendment No. 0001 to Grant Contract No. JP003 in the amount of $1,170,000 in substantially the form attached with the authority to approve any modifications that do not increase the financial obligation to the County, subject to review as to legal sufficiency by the Office of the County Attorney, and to execute the Second Amendments to add the additional ESG funding amounts to year two of the service provider agreements in the following amounts: Broward Partnerships for the Homeless, Inc. ($482,714), The Salvation Army, Inc. ($601,595), and Women in Distress of Broward County, Inc. ($85,691). All service providers met their outcome indicators for the past Fiscal Year.
Amendment No. 0001 to Grant Contract No. JP003 will be in the State’s format; thus, the DCF will sign last. All contracts and amendments will be reviewed for legal sufficiency by the Office of the County Attorney prior to execution by the County Administrator.
Approval of this item would give rise to certain employment conflicts under Section 112.313(7)(a), Florida Statutes, which provides that "no public officer ... shall have or hold any employment or contractual relationship with any business entity ... which ... is ... doing business with an agency of which he or she is an officer or employee." In accordance with 112.313(12), Florida Statutes, Commission approval is required to waive any conflict of interest arising under Section 112.313(7)(a), Florida Statutes. An effective waiver requires two-thirds vote of the Commission after disclosure of the conflicting relationship (Motion F) in accordance with Section 112.313(12), Florida Statutes. Forms 4A, Disclosure of Business Transaction, Relationship, or Interest, are attached to this report as Exhibit 2 and constitute full disclosure of any existing conflicts.
Source of Additional Information
Darrell Cunningham, Director, Community Partnerships Division, (954) 357-6398
Rebecca McGuire, Administrator, Homeless Initiative Partnership, (954) 357-5686
Fiscal Impact
Fiscal Impact/Cost Summary
The DCF funding amount of $1,170,000 (year two of Grant Contract No. JP003) is in the Unified Homeless Grant Fund.