Broward County Commission Regular Meeting
Director's Name: Norman Foster
Department: Office of Management and Budget
Information
Requested Action
title
A. MOTION TO ADOPT supplemental budget Resolution No. 2020-723 within the General Fund in the amount of $88,090,206 primarily to reappropriate funds for prior year commitments.
(T-10:49 AM) Without objection, the Board bifurcated Parts A and B.
ACTION: (T-10:50 AM) Approved. (Scrivener’s Error - See County Administrator’s Report: Page 3, 1st paragraph, Lines 1 and 2, Currently read: … reappropriation of $648,808 to purchase … Should read: … reappropriation of $684,808 to purchase … Page 4, 5th paragraph, Lines 3 through 5, Currently read: The EPGM Administration Division requests funding for … training ($3,840) and office supplies ($1,500) for the Innovation Unit; Should read: The EPGM Administration Division requests funding for … and training ($3,840) for the Innovation Unit;) (Refer to minutes for full discussion.)
VOTE: 8-0. Commissioner Rich abstained from voting telephonically.
B. MOTION TO ADOPT supplemental budget Resolution No. 2020-724 within the County Transportation Trust Fund in the amount of $107,019 primarily to reappropriate funds for prior year commitments.
(T-10:49 AM) Without objection, the Board bifurcated Parts A and B.
ACTION: (T-10:51 AM) Approved. (Scrivener’s Error - See County Administrator’s Report: Page 3, 1st paragraph, Lines 1 and 2, Currently read: … reappropriation of $648,808 to purchase … Should read: … reappropriation of $684,808 to purchase … Page 4, 5th paragraph, Lines 3 through 5, Currently read: The EPGM Administration Division requests funding for … training ($3,840) and office supplies ($1,500) for the Innovation Unit; Should read: The EPGM Administration Division requests funding for … and training ($3,840) for the Innovation Unit;)
(Refer to minutes for full discussion.)
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
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Why Action is Necessary
Supplemental budgets are required whenever existing revenue sources are increased or decreased, resulting in a change to the total appropriation of a fund.
What Action Accomplishes
The primary purpose of this supplemental budget is to reappropriate funds for prior year commitments. This budget amendment also includes a number of proposed new appropriations to address issues that have arisen since the adoption of the Fiscal Year 2021 budget.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
Staff typically presents three supplemental budget amendments per year to the Board. The purpose of the first supplemental budget amendment is primarily to reappropriate funds for specific non-recurring items, which were unexpended at the end of the fiscal year. These reappropriations include items related to both County agencies and Constitutional Officers. This budget amendment also includes a limited number of proposed new appropriations to address issues that have arisen since the adoption of the Fiscal Year 2021 budget. The new appropriations are highlighted individually.
THE OFFICE OF MANAGEMENT AND BUDGET RECOMMENDS APPROVAL OF THE FOLLOWING SUPPLEMENTAL BUDGET ACTIONS WITHIN THE GENERAL FUND AND THE COUNTY TRANSPORTATION TRUST FUND.
GENERAL FUND - $88,090,206 - The Broward County Sheriff’s Office (BSO) returned $20.1 million from their Fiscal Year 2020 General Fund budget to the County. Of the $20.1 million, $11.5 million is reappropriated for items budgeted in the prior Fiscal Year for which procurement transactions were not completed. These items primarily include vehicle replacements, professional services and maintenance contracts, operational supplies, building improvements, and equipment. $3.1 million is budgeted in a reserve account in the Department of Detention for inmate inpatient healthcare costs, which includes $0.1 million reappropriated from the prior Fiscal Year. $3.9 million (70%) of the remaining $5.5 million is recommended to be allocated for BSO capital expenses. This amount, along with $2.75 million of the $6.9 million held in the BSO reserve for capital expenses in Fiscal Year 2020, is appropriated as follows: $1 million for Department of Detention machinery and equipment, $2.15 million for Department of Administration computer hardware, and $3.5 million for Department of Administration vehicle replacement. The remaining $1.7 million (30%), is recommended to be transferred to the Other Post-Employment Benefits (OPEB) Fund.
In addition, $45.0 million is reappropriated for the construction of a BSO Tactical Training Center and Parking Garage Facility. Of this amount, $33.2 million was transferred from the BSO Reserve for Future Capital Outlay by the Commission in September 2019 and is reappropriated for the same purpose in Fiscal Year 2021; $9.2 million is a reimbursement from the County to BSO for COVID-19 related expenses including overtime, personal protective equipment, sick time, and medical testing; and $2.7 million is from the BSO reserve for capital expenses in Fiscal Year 20. These funds will be transferred to BSO in accordance with the terms of a Memorandum of Understanding between the County and BSO.
Lastly, based on a longstanding agreement with BSO, 50% of unclaimed bond revenue from the prior fiscal year is added to the reserve for helicopter replacement ($64,386), increasing the total reserve to $1.3 million.
The Broward County Property Appraiser’s Office requested a reappropriation of prior year obligations ($913,129) to fund information technology capital projects. There is an increase in the Fiscal Year 2021 budget for the County share of the final approved Florida Department of Revenue (DOR) budget ($326,810), and an increase of ($11,029) to the County share of the Property Appraiser’s salary that was determined by the Florida Department of Revenue.
The Office of the Medical Examiner and Trauma Services (OMETS) requested reappropriation of prior year funds for purchase of digital archiving equipment and upgrades to the portable X-ray machine ($18,825), and for purchase of a laptop computer ($2,065).
The Office of the Inspector General requested reappropriation of construction costs ($60,180) for the final phase of a stand-alone office and conference room improvements project, managed by the Facilities Management Division.
The Office of Regional Communications and Technology requested reappropriation of $648,808 to purchase and install in-building coverage enhancement equipment for high-priority general fund facilities to improve in-building Local Government Radio System reception.
The Office of Management and Budget requests reappropriation of prior year professional services funding ($28,500) for support of budget software.
In Fiscal Year 2017, the Board of County Commissioners entered into an agreement with the Seventeenth Judicial Circuit to provide $100,000 in support for the cost of participation in the Misdemeanor Drug Court Program. The original agreement specified that any remaining funds would be carried forward to Fiscal Year 2018. The agreement was amended in September 2018 to provide that any remaining unspent funds from the original $100,000 would be carried forward each fiscal year until fully expended. As of September 30, 2020, the remaining balance ($14,150) is reappropriated in Fiscal Year 2021.
At the November 5, 2019 Regular Meeting of the Board of County Commissioners, Agenda Item No. 92 was approved. This Agenda Item authorized the County Administrator to increase the funding for Legal Aid to provide legal assistance to individuals subject to immigration detainer requests and resulting immigration proceedings; the contract was effective in January 2020 for a three-year period, subject to funding. In Fiscal Year 2021 ($127,591) will support costs of an attorney and a paralegal for these services and is funded from surplus Fiscal Year 2020 Human Services Budget in this First Supplemental Budget.
Enterprise Technology Services requests reappropriation of expenses ($160,931) for prior year commitments associated with information technology licensing and support, and prior year obligations ($6,450) for communication services costs between Broward data center and backup site in Atlanta.
The Records, Taxes and Treasury Division of the Finance and Administrative Services Department (FASD) requests reappropriation of costs for prior year commitments involving information technology compliance assessment project for payment card processing ($100,000), work access vehicles ($40,000), and a mail-opening machine ($15,000).
The Human Resources Division of FASD requests reappropriation of prior year obligations associated with employee training ($22,300).
The Crisis Intervention Support Division (CISD) of the Human Services Department requests reappropriation of previously approved funds ($9,575) obligated in Fiscal Year 2020 for purchase of laptops for the Nancy J. Cotterman Center staff.
The Broward Addiction and Recovery Center (BARC) of the Human Services Department requests appropriation ($16,639) for two replacement and three new medical beds.
The Family Success Administration Division (FSAD) of the Human Services Department requests additional funds ($20,622) for replacement of the front door at the South Family Success Center and reappropriation of prior year funds ($1,915) for a laptop and docking station purchase. FSAD also requests reappropriation of funds ($158,145) set aside for customers enrolled in the Financial Capability Match Savings Program for Fiscal Year 2021; because customers have a minimum of three months to a maximum of 18 months to complete their goals and meet the match requirements, all funding may not be spent in the year that it was initially appropriated.
The Elderly and Veterans Services Division (EVSD) of the Human Services Department requests appropriation of ($141,600) for the following purposes: ($100,000) for tablets for the EVSD Areawide Agency on Aging pilot to provide internet access and electronic devices to isolated seniors; ($21,600) for continued security services until EVSD relocates to Government Center West; and ($20,000) for personal protective equipment for seniors receiving home health services, grocery gift cards, and bus passes.
The Parks and Recreation Division (Parks) requests reappropriation of funds obligated for Parks Master Plan development ($164,129), new funding ($95,860) for pay parking stations at Hollywood North Beach Park, and ($40,000) for a study on naming rights for the Central Broward Regional Park stadium.
The Environmental Protection and Growth Management (EPGM) Department requests appropriation of additional and previously approved funds for contractual and other obligations as follows. The EPGM Administration Division requests funding for computers ($13,633), software ($24,500), furniture ($8,302), training ($3,840) and office supplies ($1,500) for the Innovation Unit; the Animal Care and Adoption Division requests reappropriation of funds for previously obligated purchases ($67,463) that were not completed during the prior year; the Planning and Redevelopment Division requests reappropriation of prior year unspent funds ($447,000) and appropriation of additional funds ($110,000) for enhancement of the services provided under the Environmental Systems Research Institute (ESRI) contract and for software maintenance. A reduction of <$200,000> is appropriated to correct a duplication error; the Housing Finance and Community Development Division requests reappropriation of prior year funds ($141,000) for City of Wilton Manners Housing Assistance Program and appropriation for costs of administration of the program ($23,705); Environmental Planning and Community Resilience Division requests reappropriation of prior year costs for sea turtle conservation contracts ($219,153), and funding for diving services contract with new vendor for maintenance of mooring buoys ($109,038); reappropriation of funds for the Geosyntec contract ($14,380); climate change compact and Conservation Pays program contracts ($83,459); payments to compact partners ($25,292); replacement tide gauges ($25,466), and reappropriation of prior year extraction of seawall elevation project ($379,925). The Environmental and Consumer Protection Division requests reappropriation of remaining funds ($59,196) for staffing to complete the document scanning project through December, and partial funding ($10,000) to supplement Facilities Maintenance Division’s costs for facility adjustments for ADA and CDC compliance.
Savings in the Commission District Office Fiscal Year 2020 budgets are appropriated to the following districts Fiscal Year 2021 budgets for various donations to non-profit organizations, county agencies and other government agencies that were determined by the appropriate Commissioner and approved by the Board of County Commissioners at separate Commission Meetings; District 1 ($77,083) District 2 ($26,875); District 3 ($7,500); District 4 ($10,000); District 5 ($15,000); District 7 ($27,548); District 8 ($30,000); District 9 ($41,000).
The prior year unbilled commitments, ($10,000,000) for the Pompano Beach Community Redevelopment Agency (CRA), and ($1,000,000) for Broward College are reappropriated in Fiscal Year 2021. Funding is appropriated ($1,000,000) for the Partnership for Homelessness, unexpended professional services funding ($1,022,513) in the Non-Departmental budget for County Administration from Fiscal Year 2020 is requested to be reappropriated and unbilled payments to the City of Pembroke Park ($125,000) and the City of Hallandale Beach ($100,000) are reappropriated into Fiscal Year 2021.
COUNTY TRANSPORTATION TRUST FUND - $107,019 - Fund balance is reappropriated for prior year commitments for the purchase of radios associated with implementation of the Local Government Radio System ($19,789) and for traffic counting devices ($87,230).
Source of Additional Information
Norman Foster, Director, Office of Management and Budget, (954) 357-6346
Fiscal Impact
Fiscal Impact/Cost Summary
The fiscal impact is detailed above in the Summary Explanation/Background section of the agenda item.