Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE threshold increase for open-end Contract No. BLD3116000020G1_1, Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies, with W.W. Grainger Inc., under the State of Florida Alternate Contract Source Agreement No. 3160000-20-NASPO-ACS, Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies; State of Oregon Contract No. 8496, for the procurement of industrial and commercial supplies and equipment, for various Broward County agencies, in the estimated amount of $1,200,000, for the contract term effective July 1, 2020 through June 30, 2023, with no renewals.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000 that includes a single bidder, rejection of apparent low bidder, or protested award.
What Action Accomplishes
Provides for the opportunity to acquire industrial and commercial supplies and equipment purchased repetitively or on an emergency basis, and a means for inventory reduction through expeditious shipment of a variety of products, aggregation, and purchasing of a variety of products from the same vendor with a single order.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
The purpose of this contract is to provide facilities maintenance, repair, and operations (MRO) and industrial supplies for County agencies.
On July 1, 2020, the County Administrator and Director of Purchasing jointly approved the request to piggyback onto the State of Florida Contract No. 31160000-20-NASPO-ACS, Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies for a not-to-exceed amount of $500,000 as authorized under the Broward County Procurement Code, Section 21.14.d, which authorizes the approval of purchases up to $500,000; and Section 21.135.a.2, which authorizes the Director of Purchasing to directly purchase from contracts generated by the State of Florida (Exhibit 1). The County's current usage amount of this countywide contract for the period of July 1, 2020 through December 8, 2020 is $392,125.
In exercising its right to piggyback off another state’s contract, the State of Florida piggybacked off the State of Oregon Contract No. 8496. The State of Florida Alternate Contract Source Agreement No. 31160000-20-NASPO-ASC began July 1, 2020 and is scheduled to expire on June 30, 2023.
The State of Oregon Contract No. 8496 was competitively procured for the MRO and industrial supplies. The State of Oregon Contract No. 8496 became effective on April 17, 2018 and is scheduled to expire on June 30, 2023, with no renewals (Exhibit 1).
The amounts referenced in this agenda have been rounded to the nearest whole dollar. Payments will be based on the maximum amount payable under this Agreement.
One vendor performance evaluation has been completed for this vendor and the overall score is 4.17 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this open-end contract will be funded by the appropriate source at the time of release.