Broward County Commission Regular Meeting
Director's Name: Steve Hammond (Acting Director)
Department: Public Works Division: Facilities Management
Information
Requested Action
title
A. MOTION TO APPROVE threshold increase for open-end Contract No. R1214808P1 (Branch Libraries) with Triangle Services of Florida, Inc. This increases the contract total not-to-exceed amount by $1,056,000; from $10,710,361 to $11,766,361 for the remainder of the contract’s current term through March 31, 2021.
ACTION: (T-10:38 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
B. MOTION TO APPROVE threshold increase for open-end Contract No. R1214808P2 (Large Facilities, Group 1) with L & B Janitorial Services, Inc. This increases the contract total not-to-exceed amount by $770,028; from $5,865,818 to $6,635,846 for the remainder of the contract’s current term through March 31, 2021.
ACTION: (T-10:38 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
C. MOTION TO APPROVE threshold increase for open-end Contract No. R1214808P3 (Large Facilities, Group 2) with L & B Janitorial Services, Inc. This increases the contract total not-to-exceed amount by $269,518; from $3,392,080 to $3,661,598 for the remainder of the contract’s current term through March 31, 2021.
ACTION: (T-10:38 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
D. MOTION TO APPROVE threshold increase for open-end Contract No. R1214808P6 (Large Facilities, Group 5) with L & B Janitorial Services, Inc. This increases the contract total not-to-exceed amount by $178,083; from $1,956,965 to $2,135,048 for the remainder of the contract’s current term through March 31, 2021.
ACTION: (T-10:38 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
E. MOTION TO APPROVE threshold increase for open-end Contract No. R1214808P15 (Port Everglades) with MCJ Professional Cleaning. This increases the contract total not-to-exceed amount by $25,000; from $1,809,015 to $1,834,015 for the remainder of the contract’s current term through March 31, 2021.
ACTION: (T-10:38 AM) Approved.
VOTE: 9-0. Commissioner Rich voted in the affirmative telephonically.
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Why Action is Necessary
Board of County Commissioners’ approval is required for awards exceeding $500,000 in accordance with the Broward County Procurement Code, Section 21.31.a.4.
What Action Accomplishes
Motions A, B, C, D, E: Provides additional funding threshold for janitorial services at various Broward County facilities for the remaining term of the contract.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established the following goals.
• Motion A - 30% County Business Enterprise (CBE) goal. Triangle committed to 30% CBE participation.
• Motion B - 30% County Business Enterprise (CBE) goal. L & B Janitorial Services, Inc. committed to 100% CBE participation.
• Motion C - 30% County Business Enterprise (CBE) goal. L & B Janitorial Services, Inc. committed to 100% CBE participation.
• Motion D - SBE Reserve goal. L & B Janitorial Services, Inc. committed to 100% SBE participation.
• Motion E - CBE Reserve goal. MCJ Professional Cleaning committed to 100% CBE participation.
In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.211, these services are subject to the Workforce Investment Program. All janitorial vendors agreed to be bound to the contractual obligations of the Workforce Investment Program.
The purpose of the five referenced contracts is to provide continuous janitorial services for Facilities Management Division (FMD). On December 17, 2020, the Facilities Management Division requested emergency contract threshold increases for the referenced contracts. The request is due to the 90-day term extension specified in the contract, Living Wage increases, additional demand from Broward County using agencies and additional services related to COVID-19 activities (Exhibit 1). The Director of Purchasing was unable to approve the request, as it exceeds the Director’s delegated approval authority.
Motion A. On December 22, 2015, the contract was awarded by the Director of Purchasing to Triangle Services of Florida, Inc. in the estimated not-to-exceed amount of $4,011,277 for a two-year initial term, including three one-year renewals in the five-year potential estimated amount of $10,028,193. The contract began on January 1, 2016 and is due to expire March 31, 2021.
Motion B. On December 22, 2015, the contract was awarded by the Director of Purchasing to L & B Janitorial Services, Inc. in the estimated not-to-exceed amount of $1,947,780 for a two-year initial term, including three one-year renewals in the five-year potential estimated amount of $4,869,450. The contract began on January 1, 2016 and is due to expire March 31, 2021.
Motion C. On December 22, 2015, the contract was awarded by the Director of Purchasing to L & B Janitorial Services, Inc. in the estimated not-to-exceed amount of $1,286,778 for a two-year initial term, including three one-year renewals in the five-year potential estimated amount of $3,216,945. The contract began on January 1, 2016 and is due to expire March 31, 2021.
Motion D. On December 8, 2015, the contract was awarded by the Director of Purchasing to L & B Janitorial Services, Inc. in the estimated not-to-exceed amount of $282,636 for a two-year initial term, including three one-year renewals in the five-year potential estimated amount of $706,590. The contract began on January 1, 2016 and is due to expire March 31, 2021.
Motion E. On December 8, 2015, the contract was awarded by the Director of Purchasing to MCJ Professional Cleaning Services in the estimated not-to-exceed amount of $557,549 for a two-year initial term, including three one-year renewals in the five-year potential estimated amount of $1,393,873. The contract began on January 1, 2016 and is due to expire March 31, 2021.
Source of Additional Information
Scott Campbell, Director, Facilities Management Division, (954) 357-5590
Steve Hammond, AIA, Acting Director, Public Works Department, (954) 357-6410
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this contract will be funded by the appropriate source at the time of release.