Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO NOTE FOR THE RECORD emergency award to Sunshine Cleaning Systems, Inc., for Contract No. BLD2122152B1, for TSA Cleaning and Sanitizing Services, in the estimated amount of $2,136,360, for the Broward County Aviation Department at the Fort Lauderdale-Hollywood International Airport. The services began on January 1, 2021 and will terminate on June 30, 2021; and authorizes the Director of Purchasing to increase the contract threshold amounts based on the agency's approved budget.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.39.b, an emergency procurement exceeding the award authority of the Director of Purchasing shall be reported to the Board.
What Action Accomplishes
Discloses to the Board an emergency contract awarded by the Director of Purchasing for Transportation Security Administration cleaning and sanitizing services for the Broward County Aviation Department at the Fort Lauderdale-Hollywood International Airport.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
There are no goals assigned to this contract because an emergency procurement approved by the Director of Purchasing is exempt from application of participation goals.
The purpose of this contract is to provide COVID-19 related cleaning and sanitizing services using electrostatic sprayers for the Transportation Security Administration (TSA) Passenger Inspection Checkpoints, Checked Bag Resolution Areas (CBRA), and the On-Screen Alarm Resolution Procedure (OSARP) rooms at Broward County’s Fort Lauderdale-Hollywood International Airport (Airport).
On October 20, 2020 (Item No. 41), a note for the record was presented to the Board for an emergency award to Sunshine Cleaning Systems, Inc. (Sunshine Cleaning), for Contract No. BLD2121739B1, for TSA cleaning and sanitizing services, in the estimated amount of $747,150, for the Broward County Aviation Department (BCAD). The emergency contract began on August 26, 2020 and terminated on December 31, 2020. The emergency contract was put in place to help address the COVID-19 pandemic.
On December 2, 2020, BCAD informed Purchasing that BCAD would be awarded $2,136,360 from TSA, for a period of six months for TSA COVID-19 enhanced cleaning and sanitizing services commencing January 1, 2021 and terminating June 30, 2021.
On December 3, 2020, Sunshine Cleaning provided BCAD a proposal in the amount of $2,136,360, which is the estimated monthly cost of $356,060 for cleaning and sanitizing TSA spaces for a period of six months. Upon receipt of Sunshine Cleaning’s proposal, BCAD requested approval of an emergency procurement to Sunshine Cleaning in the amount of $2,136,360 (Exhibit 2).
On December 8, 2020, Purchasing privately advertised an emergency procurement to Sunshine Cleaning for it to agree to all Broward County’s general terms and conditions. On December 9, 2020, Sunshine Cleaning agreed to Broward County’s general terms and conditions.
Sunshine Cleaning is currently providing janitorial services at the Airport using Contract No. BLD2117566P1. The COVID-19 related cleaning and sanitizing services in this request cannot be performed using Contract No. BLD2117566P1 because Contract No. BLD2117566P1 does not include the OSARP and CBRA locations, and the cleaning and sanitizing of TSA’s specific equipment. Due to this being an emergency procurement because of the pandemic, familiarizing any other cleaning service provider through vetting and badging its employees for BCAD’s security process would delay the implementation of the enhanced cleaning and sanitizing services by 30 to 45 days. Sunshine Cleaning has been vetted, badged, and is familiar with all the Airport locations and TSA security requirements. As a result of the current pandemic, there is an acute shortage of essential supplies, and the required electrostatic sprayers for the requested services are not readily available. Sunshine Cleaning has several electrostatic sprayers in its equipment inventory.
Prior to the implementation of this emergency procurement, Sunshine Cleaning was providing cleaning services to the TSA occupied space, including all Passenger Inspection Checkpoints. Due to the emergency of the COVID-19 pandemic, the existing cleaning services were enhanced by providing electrostatic and other cleaning at the checkpoints nightly and throughout the day. This emergency procurement with Sunshine Cleaning has now enhanced cleaning further to include the cleaning of the TSA bins, specific TSA equipment, and continuous cleaning while Passenger Inspection Checkpoints are open. The expedited service was necessary to enhance and protect the overall health, welfare, and safety of our internal and external customers at the Airport.
On January 6, 2021, the Director of Purchasing approved the emergency procurement of Contract No. BLD2122152B1 for TSA Cleaning and Sanitizing Services to Sunshine Cleaning in the estimated amount of $2,136,360 for BCAD.
Incumbent: Sunshine Cleaning, Contract Number and Title: Contract No. BLD2121739B1, TSA Cleaning and Sanitizing Services, Contract Term: August 26, 2020 through December 31, 2020, Expenditures to date: $658,719.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award (Exhibit 1).
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this contract will be funded by the appropriate source at the time of release.
Requisition No. AVA0001700