Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE Agreement between Broward County and Harris Miller Miller & Hanson, Inc., Request for Proposals (RFP) No. PNC2119437P1, Environmental Planning and Acoustical Consulting Services, for the Aviation Department, for an initial three-year term, in the maximum not-to-exceed amount of $5,000,000 inclusive of initial and all renewal terms and authorize the Director of Purchasing to renew the Agreement for two one-year terms and authorize the Mayor and Clerk to execute same.
body
Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Provides for a qualified firm to provide environmental planning and acoustical consulting services for Broward County Fort Lauderdale-Hollywood International Airport and North Perry Airport.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a Disadvantaged Business Enterprise (DBE) participation goal of 17%. Harris Miller Miller & Hanson, Inc. committed to 53% DBE participation. The participation plan was reviewed and approved by OESBD (Exhibit 2).
The purpose of the agreement is for a qualified firm to provide environmental planning and acoustical consulting services for the Broward County Fort Lauderdale-Hollywood International Airport and North Perry Airport (Exhibit 1).
On December 3, 2019 (Item No. 76), the Board approved Request for Proposals (RFP) No. PNC2119437P1, Environmental Planning and Acoustical Consulting Services. Three firms submitted proposals in response to the RFP.
On May 21, 2020, an Initial Evaluation meeting was held. The Evaluation Committee (EC) determined that all firms were both responsive and responsible to the RFP requirements and voted in favor of them advancing to the Final Evaluation to be numerically scored and ranked by the EC.
On June 8, 2020, a Final Evaluation meeting was held. After presentation, evaluation and ranking, the EC named Environmental Science Associates Corporation as the first-ranked firm, and Harris Miller Miller & Hanson, Inc. (HMMH) as the second-ranked firm.
The EC's proposed recommendation of ranking was posted on the Purchasing Division website from June 19-23, 2020, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe.
The EC’s final recommendation of ranking was posted on the Purchasing Division’s website from June 24-July 1, 2020, which provided an opportunity for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
On July 10, 2020, the County Administrator approved the EC's final ranking of the qualified firms and authorized staff to proceed with negotiations. Three negotiation meetings were held to negotiate an agreement with HMMH: October 22, November 24, and December 10, 2020. These meetings were attended by representatives from HMMH, the Aviation Department, the County Attorney’s Office, and the Purchasing Division.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at time of release.