Broward County Commission Regular Meeting
Director's Name: Bertha Henry
Department: County Administration
Information
Requested Action
title
A. MOTION TO APPROVE change order in the maximum not-to-exceed amount of $3,108,475 to increase GMP No. 2 (West Expansion) of the Master Development Agreement Between Broward County and Matthews Holdings Southwest, Inc., (MSW) for the Convention Center Expansion and Headquarters Hotel Project (RFP No. N1337414R3) to construct various landscape and civil engineering elements necessary for the reopening of the Broward County Convention Center.
(Item Numbers 47 and 48 were heard and voted on concurrently.)
(Vice-Mayor Udine pulled this item.)
ACTION: (T-11:18 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 7-0. Vice-Mayor Udine abstained from voting and was out of the room during the vote. Commissioner Holness was out of the room during the vote.
B. MOTION TO AUTHORIZE County Administrator to execute change order(s) up to the amount approved in Motion A.
(Item Numbers 47 and 48 were heard and voted on concurrently.)
(Vice-Mayor Udine pulled this item.)
ACTION: (T-11:18 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 7-0. Vice-Mayor Udine abstained from voting and was out of the room during the vote. Commissioner Holness was out of the room during the vote.
C. MOTION TO APPROVE increasing the owner’s contingency in GMP No. 2 by $300,000 to cover unanticipated expenses that might be required after final design and regulatory review by the City of Fort Lauderdale.
(Item Numbers 47 and 48 were heard and voted on concurrently.)
(Vice-Mayor Udine pulled this item.)
ACTION: (T-11:18 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 7-0. Vice-Mayor Udine abstained from voting and was out of the room during the vote. Commissioner Holness was out of the room during the vote.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.94.a, amendments to agreements exceeding the award authority of the Director of Purchasing must be approved by the Board.
What Action Accomplishes
Approves funding for items necessary to make the areas adjacent to the Western Expansion phase of the Convention Center Expansion and Headquarters Hotel project safe and presentable when the Convention Center reopens.
Is this Action Goal Related
Yes
Previous Action Taken
April 26, 2016 Regular Meeting (Item No. 35); May 10, 2016 Regular Meeting (Item No. 35); August 16, 2016 Regular Meeting (Item No. 95); November 1, 2016 Regular Meeting (Item No. 34); April 4, 2017 Regular Meeting (Item No. 43); October 3, 2017 Regular Meeting (Item No. 32); February 27, 2018 Regular Meeting (Item No. 61); August 14, 2018 Regular Meeting (Item No. 102); January 8, 2019 Regular Meeting (Item No. 56); April 16, 2019 Regular Meeting (Item No. 36); June 11, 2019 Regular Meeting (Item No. 78); August 27, 2019 Regular Meeting (Item No. 44); November 5, 2019 Regular Meeting (Item No. 77); June 16, 2020 Regular Meeting (Item No. 80); October 20, 2020 Regular Meeting (Item No. 58); and November 10, 2020 (Item No. 89)
Summary Explanation/Background
This agenda item supports the Board's goal of increased economic strength and impact of revenue generating County enterprises balancing economic, environmental, and community needs.
The work authorized in the Master Development Agreement (Agreement) with Matthews Southwest (MSW) for the Convention Center Expansion and Headquarters Hotel project (Project) is phased with different project components, each with its own Guaranteed Maximum Price (GMP). The Board gave final approval for GMP No. 1 at the August 27, 2019 Regular Meeting (Item No. 44), and for GMP #2 at the November 5, 2019 Regular Meeting (Item No. 77).
This additional work is needed due to the pause of the Hotel, Plaza, East Expansion and Convention & Visitors Bureau construction. As the Convention Center West Expansion will now be completed and operational before these other components are started, the land adjacent to the Convention Center must be made safe and presentable. This additional scope of civil and landscape work is needed to accomplish this goal.
The work is expected to cost no more than $3,108,475, based on the design work done to date. When design is complete, we will negotiate the final cost not to exceed the amount requested above.
An additional $300,000 is being added to the Owner Contingency account to cover unanticipated expenses that might be required after the final design and regulatory review by the City of Fort Lauderdale.
Source of Additional Information
Alan Cohen, Assistant County Administrator, (954) 357-7364
Fiscal Impact
Fiscal Impact/Cost Summary
Additional funds are available within the Convention Center Expansion project fund to cover this change order cost.