Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Maintenance
Information
Requested Action
title
MOTION TO APPROVE Third Amendment to the Agreement between Broward County and Brock Solutions US Systems, LLC for Software License and Maintenance Agreement for Baggage Handling Systems at Broward County’s Fort Lauderdale-Hollywood International Airport, Contract No. BLD2114631A1, to increase the Optional Services not-to-exceed amount by $3,500,000 for a new total contract amount of $8,620,000; and authorize the Mayor and Clerk to execute the same.
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Why Action is Necessary
Board of County Commissioners' (“Board”) approval is required for amendments to agreements in accordance with the provisions of the Broward County Procurement Code, Section 21-31.
What Action Accomplishes
Authorizes an increase to the contract threshold to allow for upgrades to the baggage handling systems’ software and hardware in all terminals.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This action authorizes an increase to the contract threshold to allow for upgrades to the baggage handling systems’ software and hardware in all terminals at Broward County’s Fort Lauderdale-Hollywood International Airport (“FLL”).
On August 22, 2017 (Item No. 40), the Board approved Motion A for sole source/sole brand standardization of Brock Solutions US Systems, LLC (“Brock”) for SmartSort Upper Level Software and Lower Level Controls for the Baggage Handling System, and Motion B for a System and Services Agreement for Control Panels for Baggage Handling System in a not-to-exceed amount of $370,000.
On April 9, 2019 (Item 21), the Board approved the following relative to the Agreement with Brock: Motion A to reaffirm sole source/sole brand standardization and Motion B to reaffirm and modify sole brand, sole source standardization of Brock. Motion B included upgrading the current independent baggage control systems at each terminal, implementing an enterprise level, centralized server environment with virtual machines, remote technical support, necessary security and redundancy, software assurance, and providing maintenance/services required to meet current Transportation Security Administration standards.
Additionally, on April 9, 2019, the Board approved Motion C to authorize the Director of Purchasing to execute the First Amendment providing the ability to execute work authorizations up to the contract’s not-to-exceed limits, and increase the total maximum not-to-exceed amount by an additional $4,750,000, for a revised total contract not-to-exceed amount of $5,120,000. The First Amendment also upgraded the software system to ensure that the same version of the software is running at all FLL terminals and to continue to provide support, maintenance and upgrade services.
On June 29, 2020, the Director of Purchasing approved and executed the Second Amendment to include the Brock SmartConnect and SmartBag platforms, added security terms and approved Work Authorization No. WA-02.
The Baggage Handling System (“BHS”) at FLL constitutes an overall $200,000,000 investment in new equipment and upgrades to the system. The proposed Third Amendment will allow for continuation of upgrades to include but not be limited to: Terminal 2 BHS which is not currently a Brock system to be fully interfaced with the upgraded centralized server environment, Terminal 3 upgrade and integration of SmartSuite Project which allows for airlines to accurately track their baggage; and Terminal 4 Maximo Integration to allow for the BHS maintenance and repairs to integrate with Maximo work order system.
The not-to-exceed Optional Services portion of the Agreement will increase by $3,500,000 from $3,000,000 to $6,500,000, for a new total contract not-to-exceed amount of $8,620,000. Under the terms of the Agreement, the Director of Purchasing is authorized to approve Work Authorizations up to the not-to-exceed amount for Optional Services.
Source of Additional Information
Mark E. Gale, CEO/Director of Aviation, (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
Each work authorization processed against this contract will be funded by the appropriate source at the time of release.