Broward County Commission Regular Meeting
Director's Name: Tracy Jackson
Department: Regional Emerg Svcs & Comm Division: Office of Regional Comm & Tech
Information
Requested Action
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A. MOTION TO APPROVE Work Authorization No. 16 for Intrado Life and Safety Solutions (Contract No. A2114195A1_1), in the not-to-exceed amount of $566,837 for the acquisition of hardware, software, licensing, and professional services of 81 new Gen3 Power 911 Stations, to be deployed in the Regional Public Safety Answering Point PSAP(s); authorizing the Mayor and Clerk to execute same.
ACTION: (T-10:54 AM) Approved.
VOTE: 9-0.
B. MOTION TO ADOPT budget Resolution No. 2021-160 in the E-911 Fund in the amount of $165,000 to transfer funds out of the reserve for additional funding in capital projects.
ACTION: (T-10:54 AM) Approved.
VOTE: 9-0.
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Why Action is Necessary
A. Work Authorizations above the award authority of the Director of Purchasing under Section 21.14 of the Broward County Procurement Code requires Board approval.
B. Board approval is required for transferring funds out of the reserve.
What Action Accomplishes
A. Provides the approval to procure and deploy 81 new Gen3 Power 911 Stations for 911 call processing at the Regional Public Safety Answering Points (PSAPs).
B. Appropriates one-time funding for the capital projects.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
THE OFFICE OF REGIONAL COMMUNICATIONS AND TECHNOLOGY RECOMMENDS APPROVAL OF THE ABOVE MOTION.
Work Authorization No. 16 is being executed to purchase, install, and deploy 81 new Gen3 Power 911 Stations that will be used for 911 call processing at Broward County Regional E911 PSAP(s). The existing Power 911 Stations were installed in 2015, and are being replaced to improve performance, maintainability, and to provide compatibility and integration with Next Generation 911 standards.
The current System and Services Agreement with Intrado Life & Safety Incorporated (f.k.a. West Safety Solutions) was executed on December 5, 2017. The term of the existing contract expires in September 2023.
The First Amendment was executed on August 3, 2020, amending the Agreement to add a Service Level Agreement to account for the cloud-based Power Metrics Advanced Reporting System. In addition, the First Amendment incorporated the requirement for Intrado Life & Safety to initiate a failover of Broward County’s VIPER Phone System should there be a system failure that warrants an immediate failover. The First Amendment also included newly defined service credit terms and conditions.
This Work Authorization No. 16 exceeds the Director of Purchasing's authority under Section 21.14 of the Broward County Administrative Code, and therefore requires Board approval.
Source of Additional Information
Tracy Jackson, Director, Regional Emergency Services and Communication (954), 831-3908 or Michael Nairn, E911 Administrator, Communications and Technology Division, (954) 298-9858.
Fiscal Impact
Fiscal Impact/Cost Summary
The funding for the hardware, software, and services associated with Work Authorization No. 16 is available through the State of Florida’s E9-1-1 Fund. There is no expected impact to the General Fund.