Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO RETROACTIVELY AWARD open-end contract to WEX Bank, for Contract No. TRN2122332G1, Fuel Cards Services, for the Transportation Department/Fleet Services Division, under the State of Florida Department of Management Services (DMS) Alternate Contract Source No. 78181701-21-NASPO-ACS, retroactive to April 6, 2021 and ending on December 31, 2025 in the annual estimated amount of $100,000, for a total five-year potential amount of $500,000.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, the Board shall make all awards with a value of more than $500,000 inclusive of the value of any renewals or extensions provided for in the contract. The contract threshold increase exceeds the authority of the Director of Purchasing.
What Action Accomplishes
Awards contract for fuel card services supplying fuel to fleet vehicles as part of the administration process of fleet management.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/FLEET SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not assign Small Business Enterprise (SBE) or County Business Enterprise (CBE) goals for this project because there were no subcontracting opportunities for SBE or CBE contractors (Exhibit 1).
The purpose of this contract is to secure an open-end contract with WEX Bank for Fleet Fuel Card Services awarded as an Alternate Contract Source No. 78181701-21-NASPO-ACS with the State of Florida Department of Management Services (DMS) under the National Association of State Procurement Officials (NASPO) Fuel Card Services Master Agreement No. 00819. The WEX Bank fuel cards can be used at any fuel station, allowing cardholders to purchase all grades of unleaded gasoline, fuel oil (e.g., on road diesel, off road diesel), aviation fuel, and marine fuel from participating merchants at the negotiated rates (Exhibit 2).
Solicitation No. 00719/00819 was competitively solicited by the State of Washington, through the Department of Enterprise Services, and is currently in effect from October 1, 2020 through December 31, 2025, provided that the contract term shall be extended 24 months in Enterprise Services’ sole and reasonable judgement and the Contractor meeting the required performance metrics. The Competitive Solicitation posted on June 4, 2019 and publicly opened on July 12, 2019, to which the contract was awarded to one vendor (Exhibit 3). Cooperative Purchasing Master Agreement No. 00819 was awarded to WEX Bank on October 1, 2020 (Exhibit 4), and the Alternate Contract Source No. 78181701-21-NASPO-ACS was awarded by DMS with an effective date of April 6, 2021 through December 31, 2025 to provide fleet fuel card services, as well as required services to maintain the provided fuel cards (Exhibit 5).
The Purchasing Division and the Fleet Division have determined that the utilization of the Alternate Contract Source No. 78181701-21-NASPO-ACS will allow for the County to benefit from economical pricing and reduction in delivery time, which is guaranteed by the State of Washington.
Utilization of this contract will also allow the County the ability to take advantage of lower costs available through competitive pricing based on large volume discounts and economies of scale, while reducing administrative costs of project solicitation.
The Fleet Services Division has confirmed that there are sufficient procedures in place that ensure compliance with the use of these services.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract, in the annual estimated amount of $100,000 for a total five-year potential estimated amount of $500,000 will be funded by the appropriate source at the time of release.
Requisition No. FLE0003728