Broward County Commission Regular Meeting
Director's Name: Trevor M. A. Fisher (Acting Director)
Department: Public Works Division: Facilities Management
Information
Requested Action
title
MOTION TO APPROVE Second Amendment to the Agreement between Broward County and Siemens Industry, Inc., Request for Proposal No. R1305709P1_1, Building Automation Systems Services for various County facilities. This will extend the term of the agreement for up to an additional 14 months; update the list of County facilities; increase the contract threshold for a total not-to-exceed amount of $7,512,526 and authorize the Mayor and Clerk to Execute the same.
body
Why Action is Necessary
Board of County Commissioners’ approval is required for amendments to agreements in accordance with the provisions of the Broward County Procurement Code, Section 21.31.
What Action Accomplishes
Allows an extension of the term of the agreement; updates the list of County facilities and increases the contract threshold to allow for continued Building Automation Systems Services.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
On June 13, 2017 (Item No. 10), the Board of County Commissioners approved a Motion to execute the First Amendment with Siemens Industry, Inc. for Building Automation Systems Services, Agreement No. R1305709P1_1, for the Facilities Management Division, which added locations and new equipment into the agreement and increased the contract threshold in the amount of $1,671,744 for a then total not-to-exceed amount of $6,280,246.
On April 2, 2020, the Purchasing Director approved an increase to the contract threshold in the amount of $28,655 for a then total not-to-exceed amount of $6,308,901.
This Second Amendment to the agreement extends the current term of the agreement for an additional 12 months with two one-month options for a total of 14 months. The extension begins July 1, 2021 and, if both one-month options are used, runs through August 31, 2022.
This Second Amendment to the agreement also memorializes the deletion of the Broward County Courthouse West & Central Wing and effectuates the addition of the Broward Logistic Records Center and Central Broward County Addiction and Recovery Center.
Finally, this Second Amendment implements a net increase in contract threshold in the amount of $1,203,625 for services during the extension period. With this net increase, the new total not-to-exceed amount is $7,512,526.
This amendment has been reviewed and approved as to form by the Office of the County Attorney and Risk Management Division.
The amounts referenced in this agenda item have been rounded to the nearest whole dollar.
Source of Additional Information
Scott Campbell, Director, Facilities Management Division, (954) 357-5590
Trevor M.A. Fisher, P.E., MBA, Acting Director, Public Works Department, (954) 357-6410
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.