Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to low bidder, Oratso Corporation, for Automatic Door Repair and Maintenance, Bid No. BLD2122199B1, for the Broward County Aviation Department in the annual estimated amount of $187,901, which includes allowances for parts and materials and permit fees in the amount of $30,000; and authorize the Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $563,702. The initial contract period shall begin the first of the month following 45 days from award and will terminate one year from that date.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47 (a), Award and Execution Authority, Board approval is required for awards exceeding $500,000 inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Provides all labor, materials, equipment, personal protective equipment, services, tools, supervision, transportation, fuel costs and other incidentals necessary to provide automatic door repair and maintenance services.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT/MAINTENANCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not reserve this project for Small Business Enterprises under the Sheltered Market Program; or assign County Business Enterprise participation goals to this solicitation based on the review of products and services requested (Exhibit 2).
The purpose of this contract is to provide all labor, materials, equipment, personal protective equipment, services, tools, supervision, transportation, fuel costs and other and incidentals necessary to provide automatic door repair and maintenance services for the Broward County Aviation Department.
The allowance incorporated in the contracts in the annual total amount of $30,000 includes: $25,000 for parts and materials; and $5,000 for permit fees. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor's actual incurred cost, without markup (Exhibit 1).
In accordance with the Broward County Living Wage Ordinance, Section 26-101 (i), these services are covered services. Oratso Corporation has agreed to be bound to the contractual obligations of the Living Wage Ordinance.
The Aviation Department reviewed the bid submitted by Oratso Corporation and concurs with the recommendation for award (Exhibit 3). There have been no performance evaluations for Oratso Corporation.
The Purchasing Division has researched the prices submitted by the recommended bidder, Oratso Corporation, and determined that the prices submitted are fair, reasonable, and aligned with the estimate (Exhibit 4).
Incumbent: J Newton Enterprises, Inc.; Contract Number and Title: BLD2114643B1, Automatic Door Repairs and Maintenance for the Aviation Department. Contract Term: January 9, 2018 through April 8, 2021. Expenditures to date: $699,517.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The Recommendation for Award was posted on the Purchasing Division website from April 23-29, 2021. There was no protest or appeal filed against this procurement.
The bid was posted on March 12, 2021 and opened on March 24, 2021; three bids were received with no declinations (Exhibit 1).
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. AVM0005454