Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE reasonable source designation and standardization for iManage, LLC, for the document management system for the Office of the County Attorney.
body
Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.19, the Board is required to approve all standardizations as a Sole Source greater than the award authority of the Director of Purchasing; and pursuant to Section 21.53, the Board is required to approve all contracts for supplies or services of more than five years.
What Action Accomplishes
Approves the reasonable source designation and standardization of iManage, LLC, a document management system for the County Attorney.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE COUNTY ATTORNEY RECOMMEND APPROVAL OF THE ABOVE MOTION.
The purpose of this action is to standardize the County Attorney's Office document management system, iManage WorkSite Server WorkGroup Edition 9.3 ("Worksite"), which provides a central repository for all electronic documents; permits version control when multiple versions of a document exists and multiple people work on a file; reduces duplicative files maintained by each person resulting in waste of storage space and inconsistent files; permits multiple individuals to work collaboratively on a single document or matter without overwriting each other's work; utilizes the historical documents of the County Attorney using an effective search mechanism and field-coded document profiles; and reduces risk of inadvertent file and data loss in shared files by accidental deletion of folders or documents.
On February 1, 2016, the Director of Purchasing approved the Only Reasonable Source Memorandum for WorkSite as a document man...
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