Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Security
Information
Requested Action
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MOTION TO APPROVE Second Amendment to the Agreement between Broward County and SGI Matrix, LLC, Contract No. PNC2115016A1 to increase the Optional Services not-to-exceed amount by an additional $600,000, increasing it from $500,000 to $1,100,000, and increasing the total not-to-exceed amount from $4,410,167 to $5,010,167; and authorize the Mayor and Clerk to execute.
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Why Action is Necessary
Broward County Board of County Commissioners (“Board”) approval is required when the Amendment amount increase is greater than $500,000, in accordance with Section 21.47 of the Broward County Procurement Code.
What Action Accomplishes
Approves the Second Amendment to the Agreement between Broward County (“County”) and SGI Matrix, LLC (“SGI Matrix”) to permit County to purchase additional software licenses, parts, equipment, and services to enhance the Matrix Frontier access control system at Broward County’s Fort Lauderdale-Hollywood International Airport (“Airport”).
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This action approves the Second Amendment to the Agreement between the County and SGI Matrix to increase the Optional Services not-to-exceed amount by an additional $600,000, to permit County to purchase additional software licenses, parts, equipment, and services to enhance the Matrix Frontier access control system at the Airport.
On May 1, 2018, the Director of Purchasing executed an Agreement between the County and SGI Matrix for software, equipment, and related support and maintenance services for an initial two-year term with three one-year extensions with a total not to exceed amount of $2,810,000.
On January 13, 2020, the Director of Purchasing executed the First Amendment to the Agreement to expand the scope of on-site maintenance services provided by SGI Matrix, clarify that certain purchases may be made via purchase order, revise onsite technician schedule from 12 hours a day seven days a week to 24 hours a day seven days a week, and add a model inventory list. The total not-to-exceed amount for the Agreement increased by $1,600,167, from $2,810,000 to $4,410,167 in the First Amendment.
The proposed Second Amendment will permit the County to purchase additional software licenses, parts, equipment, and services to enhance the Matrix Frontier access control system at the Airport for the remainder of the Agreement. The Second Amendment will increase the Optional Services not-to-exceed amount by an additional $600,000, from $500,000 to $1,100,000. This will bring the total not-to-exceed amount for the Agreement from $4,410,167 to $5,010,167.
This proposed Second Amendment has been reviewed and approved as to form by the County Attorney’s Office.
Source of Additional Information
Mark E. Gale, A.A.E., CEO/Director of Aviation Department (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
The proposed Second Amendment will increase the Optional Services not-to-exceed amount by an additional $600,000.