Broward County Commission Regular Meeting
Director's Name: Chris Walton
Department: Transportation
Information
Requested Action
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MOTION TO APPROVE Third Amendment to the System, Services, and License Agreement between Broward County and Unified Dispatch, LLC, to extend the term for one year, through June 8, 2022, and increase the total not-to-exceed amount by $36,804 from $452,728 to $489,532, subject to approval as to legal sufficiency by the Office of the County Attorney; authorize the Mayor to execute the same.
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Why Action is Necessary
Board approval is required for all contracts for supplies and services of more than five years in accordance with Broward County Procurement Code, Section 21.43.
What Action Accomplishes
Provides for the continuation of the maintenance and services relating to the Automated Paratransit Information system and Interactive Voice Response system for an additional one-year period.
Is this Action Goal Related
Yes
Previous Action Taken
June 11, 2019 Item 41.
Summary Explanation/Background
THE TRANSPORTATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This item supports the Board’s Values of “Cooperatively delivering an efficient and accessible regional intermodal transportation network” and “Consistently delivering responsive, efficient, quality services to the public and internal customers.”
On December 6, 2011, (Item No. 85), the Board authorized staff to negotiate and the Purchasing Director to enter into an Agreement between Broward County and Unified Dispatch, LLC. For Automated Paratransit Information and Interactive Voice Response Systems, Request for Proposals (RFP) No. R0930301P1, for the Transit Division, for up to five years for a total estimated amount of $350,000. A System, Services and License Agreement was executed by the Purchasing Director on February 3, 2012; however, under the terms of the agreement, the five-year contract term began upon final acceptance and testing of the system which occurred June 9, 2014.
On June 11, 2019, (Item No. 41), the Board authorized the First Amendment to extend the Agreement for two additional one-year renewal terms through June 8, 2021. The First Amendment increased the total cost of the Agreement by $70,423 to $452,728. Unified Dispatch, LLC continued to provide maintenance service on the software licenses and provide professional services. The fees for annual support and maintenance increased by 3% annually for each renewal period.
On February 20, 2020, the Director of Purchasing executed the Second Amendment to the Agreement which authorized a work authorization for $38,700 to upgrade software with the system to comply with the County’s policy on end-of-life software and meet current security standards.
The proposed Third Amendment will continue to provide maintenance service on the software licenses and provide professional services. The fees for annual support and annual maintenance will increase by 3% to $36,804 for a total contract amount of $489,532. It is in the best interest of the County to continue with the services provided by Unified Dispatch, LLC, due to the highly customized integration with the existing Paratransit scheduling software system.
Source of Additional Information
Chris Walton, Director, Transportation Department, (954) 357-8361
Fiscal Impact
Fiscal Impact/Cost Summary
All expenses for this action are included in the approved Fiscal Year 2021 Transportation Department Operating budget.