Broward County Commission Regular Meeting
Director's Name: Bertha Henry
Department: County Administration
Information
Requested Action
title
A. MOTION TO APPROVE GMP Contract Amendment No. 3 to the Master Development Agreement between Broward County and Matthews Holdings Southwest, Inc. (MSW), for the Convention Center Expansion and Headquarters Hotel Project (RFP No. N1337414R3) in final form attached as Exhibit 1, in an amount not to exceed $10,294,634, for the site and foundation work of the Hotel; and authorizing the County Administrator to execute same.
(Per the Tuesday Agenda Memorandum, signature pages have been received.)
ACTION: (T-11:45 AM) Approved with Yellow-Sheeted Additional Material, dated June 15, 2021, submitted at the request of County Administration. (Refer to minutes for full discussion.) (Scrivener’s Error - See County Administrator’s Report: Exhibit 1, pg. 2, Section I, 2 Substantial Completion Date, currently reads: …on or before December [9], 2021… Should read: …on or before December 26, 2021)
VOTE: 8-0. Vice-Mayor Udine abstained from voting and was out of the room during the vote.
B. MOTION TO APPROVE payment in an amount not-to exceed $4,200,000 for the Convention Center Expansion and Headquarters Hotel Project (RFP No. N1337414R3) to obtain building permits from the City of Fort Lauderdale for the East Expansion and Headquarters Hotel.
(Per the Tuesday Agenda Memorandum, signature pages have been received.)
ACTION: (T-11:45 AM) Approved with Yellow-Sheeted Additional Material, dated June 15, 2021, submitted at the request of County Administration. (Refer to minutes for full discussion.) (Scrivener’s Error - See County Administrator’s Report: Exhibit 1, pg. 2, Section I, 2 Substantial Completion Date, currently reads: …on or before December [9], 2021… Should read: …on or before December 26, 2021)
VOTE: 8-0. Vice-Mayor Udine abstained from voting and was out of the room during the vote.
C. MOTION TO APPROVE payment in an amount not-to exceed $10,000,000 for the Convention Center Expansion and Headquarters Hotel Project (RFP No. N1337414R3) to pay for an Owner Controlled Insurance Program (OCIP) for the Headquarters Hotel.
(Per the Tuesday Agenda Memorandum, signature pages have been received.)
ACTION: (T-11:45 AM) Approved with Yellow-Sheeted Additional Material, dated June 15, 2021, submitted at the request of County Administration. (Refer to minutes for full discussion.) (Scrivener’s Error - See County Administrator’s Report: Exhibit 1, pg. 2, Section I, 2 Substantial Completion Date, currently reads: …on or before December [9], 2021… Should read: …on or before December 26, 2021)
VOTE: 8-0. Vice-Mayor Udine abstained from voting and was out of the room during the vote.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.94.a, amendments to agreements exceeding the award authority of the Director of Purchasing must be approved by the Board.
What Action Accomplishes
Approves the GMP Contract Amendment No. 3.
Is this Action Goal Related
Yes
Previous Action Taken
April 26, 2016 Regular Meeting (Item No. 35), May 10, 2016 Regular Meeting (Item No. 35), August 16, 2016 Regular Meeting (Item No. 95), November 1, 2016 Regular Meeting (Item No. 34), April 4, 2017 Regular Meeting (Item No. 43), October 3, 2017 Regular Meeting (Item No. 32), February 27, 2018 Regular Meeting (Item No. 61), August 14, 2018 Regular Meeting (Item No. 102), January 8, 2019 Regular Meeting (Item No. 56), April 16, 2019 Regular Meeting (Item No. 36), June 11, 2019 Regular Meeting (Item No. 78), August 27, 2019 Regular Meeting (Item No. 44), November 5, 2019 Regular Meeting (Item No. 77)
Summary Explanation/Background
This agenda item supports the Board's goal of increased economic strength and impact of revenue generating County enterprises balancing economic, environmental, and community needs.
Prior to Board action on these items, individual briefings will be held with Commissioners to discuss the overall strategies and financing recommendations for the Convention Center Expansion and Headquarters Hotel project.
Motion A. As previously discussed with the Board, the work authorized in the Master Development Agreement (Agreement) with MSW is phased into five different components, each with its own Guaranteed Maximum Price (GMP). To expedite project design, there will now be six GMPs, with the Public Plaza work being split out on its own. Each of the six GMPs have already or will be presented to the Board for its review and approval.
At the June 11, 2019 Regular Meeting (Item No. 78), the Board simultaneously approved the Agreement with MSW and the Initial GMP 1 Amendment for utility relocation work for the West Expansion of the Convention Center. A final GMP 1 Amendment was approved by the Board at the August 27, 2019 Regular Meeting (Item No. 44) in the amount of $13,861,866. A GMP 2 Amendment, which provided for the vertical construction of the Western Expansion to the Convention Center, partial demolition and reconfiguration of the Northport Parking Garage, piles for the East Expansion and infrastructure modifications for the East Expansion, Convention and Visitors Bureau (CVB) Building and Plaza, was approved by the Board at the November 5, 2019 Regular Meeting (Item No. 77) in the amount of $224,939,251. Each subsequent GMP approval requires an amendment to the Agreement.
The GMP 3 Amendment provides for earthwork, an auger cast pile test program, production pile installation, tension pile installations and other related site and foundation work for the Headquarters Hotel. The backup material providing information about, and justification for, GMP 3 will be distributed to the Board prior to the meeting. The cost for GMP 3 is within the cost limitations approved by the Board at its June 11, 2019 Regular Meeting (Item No. 78).
The GMP 3 Amendment contains 13 exhibits, two of which are included in Exhibit 1. The remaining exhibits for the GMP amendment will be distributed to the Board prior to the meeting.
Motion B. The building permit costs for the East Expansion and Headquarters Hotel would normally be included in the respective GMPs 4 and 5 for those projects. To accelerate the project, work on final design associated with permitting can be completed and building permits obtained while final costs for GMPs 4 and 5 are developed and presented to the Board for approval.
Motion C. This motion seeks approval to pay for an insurance program (OCIP) for the Headquarters Hotel. As the Headquarters Hotel Project is distinct and funded from a different source than the Convention Center Expansion, a separate OCIP is required now that foundation work is beginning on the Headquarters Hotel.
Source of Additional Information
Alan Cohen, Assistant County Administrator, (954) 357-7364
Fiscal Impact
Fiscal Impact/Cost Summary
This contract will be funded by the Coronavirus Local Fiscal Recovery Fund, June 1, 2021 Regular Meeting (Item No. 90).