Broward County Commission Regular Meeting
Director's Name: Tracy Jackson
Department: Regional Emerg Svcs & Comm Division: Office of Regional Comm & Tech
Information
Requested Action
title
MOTION TO AUTHORIZE the County Administrator to negotiate and execute Work Authorization 8 for the System and Services Agreement Between Broward County and Radio One, Inc, in an amount not-to-exceed $832,644 and subject to review for legal sufficiency by the Office of the County Attorney, to implement indoor coverage enhancement systems for the Local Government 400 MHz Radio System in various Broward County agency locations and to take all necessary administrative and budgetary actions to implement the Work Authorization.
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Why Action is Necessary
Board approval is required in order to delegate authority to the County Administrator to negotiate and execute Work Authorization 8.
What Action Accomplishes
Provides approval for the County Administrator to negotiate and execute Work Authorization 8 for the System and Services Agreement Between Broward County and Radio One, Inc., in an amount not-to-exceed $832,644 and subject to review for legal sufficiency by the Office of the County Attorney, for the implementation of inbuilding coverage enhancement systems for the Local Government 400 MHz Radio System in various Broward County local government agency locations.
Is this Action Goal Related
No
Previous Action Taken
No previous action taken
Summary Explanation/Background
THE OFFICE OF REGIONAL COMMUNICATIONS AND TECHNOLOGY RECOMMENDS APPROVAL OF THE ABOVE MOTION.
On June 13, 2017 (Item No. 68), the Broward County Board of County Commissioners authorized the Director of Purchasing to execute the System and Services Agreement Between Broward County and Radio One, Inc. (the “Agreement”) to provide an upgrade to Broward County’s local government radio system. The Agreement was executed on March 22, 2018 and contained a not-to-exceed amount of $1,264,242. This amount was a scrivener’s error, as the actual approved not-to-exceed amount totaled $1,263,242. The error was reconciled as part of the First Amendment.
On June 12, 2018 (Item No. 76), the Broward County Board of County Commissioners approved the First Amendment to the Agreement to increase the not-to-exceed amount for Optional Services that require a scope of work related to the types of goods and services otherwise provided under the Agreement, including professional services, from $300,000 to $2,750,000 for any County department, division, or agency. The First Amendment also included an ability to purchase additional local government (non-public safety) radio equipment (that which does not require professional services other than support and maintenance) as Optional Services utilizing a purchase order, adding an additional not-to-exceed amount of $800,000, and increasing the total not-to-exceed amount of the Agreement by $3,250,000 from $1,264,242 to $4,514,242.
Work Authorization 8 for the total not-to-exceed amount of $832,644 will allow the vendor to implement indoor coverage enhancement systems for the Local Government 400 MHz Radio System that are needed in various Broward County agency locations.
Source of Additional Information
Tracy Jackson, Director, Regional Emergency Services and Communications, (954) 831-3908
Fiscal Impact
Fiscal Impact/Cost Summary
No fiscal impact