Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to sole source vendor, Control Technologies, Inc., for Forward Looking Infrared Thermal Video Detection Equipment and Repairs, Quotation No. OPN2122534Q1, for the Traffic Engineering Division, in the initial one-year estimated amount of $1,964,405, including pass-thru allowances of $70,000, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a total three-year potential amount of $5,893,215. The initial contract period shall begin on the date of award and will terminate one year from that date.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Provides for an open-end contract for video detection equipment and repairs for the Traffic Engineering Division.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/TRAFFIC ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The purpose of this contract is to provide Forward Looking Infrared (FLIR) thermal video detection equipment and repairs. The Traffic Engineering Division currently utilizes the FLIR brand of equipment for the operation, maintenance, and repair of signalized intersections as part of various roadway construction projects, newly constructed traffic signals, and signal reconstructions.
On March 16, 2021, in response to a Sole Source/Sole Brand request from the Traffic Engineering Division, the Purchasing Division issued a Request for Information (RFI) to ascertain whether FLIR thermal video detection equipment, repair and accessories are currently available from multiple providers. A single response was received to the RFI from Control Technologies, Inc.
On May 8, 2021, after due diligence was completed to locate potential vendors, the Director of Purchasing approved a sole source, sole brand designation for Control Technologies, Inc. (Exhibit 2). Based on the sole source, sole brand designation, a Request for Quotation was issued to Control Technologies, Inc. to obtain firm, fixed pricing for FLIR thermal video detection equipment and repairs.
The Traffic Engineering Division has reviewed the quotation submitted by Control Technologies, Inc. and concurs with the recommendation for award (Exhibit 3). Two performance evaluations were completed for Control Technologies, Inc.; the firm has an overall rating of 4.54 out of a possible 5.0. Copies of the performance evaluations are available upon request.
The Purchasing Division has reviewed the prices submitted by Control Technologies, Inc. and determined that the prices submitted are fair and reasonable based upon a comparison to the previous contract pricing (Exhibit 1).
Incumbent: Control Technologies, Inc.; Contract Number and Title: OPN2116443B1, Thermal Vehicle Video Detection Equipment and Repairs, Contract Term: August 2, 2018 through August 1, 2021, Expenditures: $2,758,639.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. TES0001449