Broward County Commission Regular Meeting
Director's Name: Trevor M. A. Fisher (Acting Director)
Department: Public Works Division: Construction Management
Information
Requested Action
title
A. MOTION TO ADOPT budget Resolution No. 2021-438 within the General Capital Outlay Fund transferring funds in the amount of $732,682 from the Judicial Complex East Wing Enabling Project to the Main Jail Water Meter Project and the East Wing Generator and Switchgear Replacement Project to allow for construction to continue as scheduled. (Commission District 7)
ACTION: (T-10:28 AM) Approved.
VOTE: 8-0. Commissioner Furr voted in the affirmative telephonically. Commissioner Ryan was not present.
ACTION: (T-10:49 AM) Through Mayor Geller, Commissioner Ryan requested being shown voting in the affirmative.
VOTE: 9-0.
B. MOTION TO APPROVE First Amendment to the Construction Agreement for Managing General Contractor Services for Broward County Judicial Projects with Stiles Pirtle Joint Venture Contract No.: PNC2119163P1 for an increase to the Owner’s Allowance Accounts for the East Wing Generator and Switchgear Replacement, Copy Center Relocation, Main Jail Water Meter Installation, and Coca-Cola Building Renovation projects in the total amount of $1,306,216. (Commission District 7)
ACTION: (T-10:28 AM) Approved.
VOTE: 8-0. Commissioner Furr voted in the affirmative telephonically. Commissioner Ryan was not present.
ACTION: (T-10:49 AM) Through Mayor Geller, Commissioner Ryan requested being shown voting in the affirmative.
VOTE: 9-0.
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Why Action is Necessary
A. Board approval is required to increase an existing capital project budget over 5%.
B. Board approval is required when the actual Contract Price Elements are over the approved estimated Contract Price Elements stipulated in the preliminary Guaranteed Maximum Price (GMP) established for individual Projects.
What Action Accomplishes
A. Reallocates $732,682 of funding between existing capital projects to support cost increases related to the Owner’s Allowance Account line items and ensure construction remains on schedule.
B. Provides for additional funding to the specified projects’ Owner’s Allowance Account line items to cover construction material cost increases.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/CONSTRUCTION MANAGEMENT DIVISION RECOMMENDS APPROVAL.
The Office of Economic and Small Business Development established a County Business Enterprise (CBE) participation goal of 30% for this project.
On September 22, 2020, the County Administrator approved, through Board Action given on September 10, 2020 (Item No. 59), the Agreement for Managing General Contractor with the Stiles Pirtle Joint Venture (“Contractor”), wherein the County engaged Contractor to provide managing general contractor services for certain Broward County judicial projects identified in County’s solicitation PNC2119163P1. Project assignments included the replacement of the generator and switchgear that services the East Wing, relocation of the Clerk of Courts Copy Center, the restoration to the exterior of the historic Coca-Cola Building, and the installation of a standalone jail water meter.
This First Amendment to the Agreement increases the funding to the Owner’s Allowance accounts for the listed projects and will allow County staff the flexibility to address fluctuations in pricing of construction costs resulting from the ongoing pandemic, as necessary.
This Amendment has been reviewed and approved by the Office of the County Attorney.
Source of Additional Information
Ariadna Musarra, Director/County Architect, Construction Management Division (954) 357-6419
Trevor M. A. Fisher, P.E., MBA, Acting Director, Public Works Department (954) 357-6410
Fiscal Impact
Fiscal Impact/Cost Summary
$732,682 is transferred from the Judicial Complex East Wing Enabling Work project. Pending approval of this action, the transfer will reduce the East Wing Enabling Work project’s Fiscal Year 2021 Modified Budget to $8,798,678. Since this project was originally estimated, the Construction Management Division identified where costs could be reallocated to other projects. As a result, the transfer of funds described below will not impact the East Wing Enabling project’s construction schedule. $32,682 of the $732,682 is transferred to the Main Jail Dedicated Water Meter project which, pending approval of this action, increases the project’s Fiscal Year 2021 Modified Budget and total estimated cost to $686,142. The remaining $700,000 of the $732,682 is transferred to the East Wing Generator and Switchgear project which, pending approval of this action, increases the project’s Fiscal Year 2021 Modified Budget and total estimated cost to $6,897,180.
The remaining $573,534 needed for the Copy Center Relocation and Coca-Cola Building Restoration will be reallocated from within each of the projects’ overall budgets respectively and into the Owner’s Allowance line item.