Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE Agreement between Broward County and R.J. Behar & Company, Inc., for Request for Proposals (RFP) No. PNC2120376P1, Consulting Services for Pine Island Road from Griffin Road to Nova Drive, in the maximum not-to-exceed amount of $2,338,086, which includes reimbursables in the amount of $77,245 and optional services in the amount of $111,337 and authorize the Mayor and Clerk to execute same. (Commission District 5)
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Provides for a qualified firm to prepare and provide designs for the widening of Pine Island Road from Griffin Road to Nova Drive.
Is this Action Goal Related
Yes
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Board’s Value for “Cooperatively delivering an efficient and accessible regional intermodal transportation network”; its Goals to “Provide a safe, sustainable, integrated and efficient transportation system to enhance Broward County’s economy and livability” and “Support the development, design and construction of sustainable, multi-modal transportation facilities throughout the County, to meet the demands of residents, travelers, and businesses.”
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 30% for this project. R.J. Behar & Company, Inc. has committed to 31% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).
The purpose of this Agreement is to provide consulting services to prepare and provide a complete contract package associated with the design of widening Pine Island Road from Griffin Road to Nova Drive, to expand from four to six lanes with bicycle lanes and sidewalks in each direction. The duration of services will be approximately 18 months (Exhibit 1).
On June 16, 2020 (Item No. 78), the Board approved the Request for Proposals (RFP) No. PNC2120376P1, Consulting Services for Pine Island Road from Griffin Road to Nova Drive. Seven firms submitted proposals in response to the RFP.
On September 14, 2020, an Initial Evaluation Meeting was held. The Evaluation Committee determined that all seven firms were responsive and responsible to the RFP requirements and voted in favor of them advancing to the Final Evaluation Meeting to be numerically scored and ranked by the Evaluation Committee.
On October 8, 2020, a Final Evaluation Meeting was held. After evaluation and ranking, the Evaluation Committee named R.J. Behar & Company, Inc. as the first-ranked firm.
On October 21, 2020, an email was sent to the Board with the Low Bids Report/RLI/RFP - Committee Member Score Sheets for its review. There were no objections, protests or pulls from the Board for this RFP ranking.
The Evaluation Committee's proposed recommendation of ranking was posted on the Purchasing Division website from October 21 - 23, 2020, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe.
The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division website from October 26 - 30, 2020, which provided an opportunity for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
On November 12, 2020, the County Administrator approved the Evaluation Committee's final ranking of the qualified firm and authorized staff to proceed with negotiations.
Four negotiation meetings were held to negotiate this Agreement: February 1, March 8, March 23, and April 12, 2021. These meetings were attended by representatives of R.J. Behar & Company, Inc., and staff from the Highway Construction and Engineering Division, the County Attorney’s Office, and the Purchasing Division.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at
<http://www.broward.org/Purchasing/Pages/Repository.aspx>.
The amounts referenced in this agenda have been rounded to the nearest whole dollar.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
This contract is budgeted in the Transportation Surtax Fund.
Requisition No. HCN0000445