Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE Southeast Florida Governmental Purchasing Cooperative Group, Contract No. 12525-312, for Sodium Hypochlorite, awarded as an open-end contract to low bidder, Allied Universal Corp., for Water and Wastewater Services, for the remainder of a 22-month period in the estimated amount of $2,802,800, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a four-year potential estimated amount of $5,819,314. The initial contract period shall begin on October 21, 2021 and shall terminate on August 31, 2023.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.28, Cooperative Purchasing, the Purchasing Division may participate in a cooperative purchasing agreement with one or more governmental agencies for the procurement of goods or services and make purchases subject to the terms and conditions of the agreement.
Additionally, in accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Provides for procurement of sodium hypochlorite (liquid chlorine) for use in the treatment and disinfection of potable water for Water and Wastewater Services.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not reserve this procurement for Small Business Enterprises under the Sheltered Market Program or assign County Business Enterprise participation goals as there are no certified firms available that can meet the requirements (Exhibit 2).
The purpose of this contract is to provide procurement of sodium hypochlorite (liquid chlorine) for use in the treatment and disinfection of potable water for Water and Wastewater Services.
The Southeast Florida Governmental Purchasing Cooperative Group (Co-op) is an organization of various Southeast Florida cities, counties and governmental agencies that provides for cooperative purchasing in which quantities for the same item are combined to achieve economies of scale through volume discount pricing. The City of Fort Lauderdale is the lead agency that facilitated the solicitation resulting in this Co-op Contract No. 12525-312. The annual estimated usage quantities were obtained from each participating agency prior to the bid solicitation. Each participating agency concurred with the bid specifications utilized by the City of Fort Lauderdale.
On August 17, 2021, the City of Fort Lauderdale awarded Co-op Contract No. 12525-312 for an initial two-year contract term with two one-year renewal options. The initial contract term began on September 1, 2021 and will expire on August 31, 2023.
This Co-op contract is to be used only by various participating government agencies listed in the contract. The initial term estimated amount of $2,802,800 reflects the County’s estimated usage and does not include the usage of the other Co-op members.
The Co-op contract prices shall be firm for the initial two-year term. The Co-op contract allows for price adjustments for any extension terms only if increases or decreases occur in the industry. Such adjustment shall be based on the latest yearly percentage increase in the All Urban Consumers Price Index (CPI-U) as published by the Bureau of Labor Statistics, United States Department of Labor and shall not exceed 5%. Any requested adjustment shall be fully documented and submitted from the contractor to the City of Fort Lauderdale at least 90 days prior to the contract anniversary date. The City of Fort Lauderdale may, after examination, refuse to accept the adjusted price(s) if they are not properly documented, or considered to be excessive, or if decreases are considered to be insufficient. In the event that the City of Fort Lauderdale does not wish to accept the adjusted price(s) and the matter cannot be resolved to the satisfaction of the City of Fort Lauderdale, the Contract will be considered canceled on the scheduled expiration date.
Water and Wastewater Services has reviewed the bid submitted by Allied Universal Corp. and requests approval to utilize the Co-op contract (Exhibit 3). Five vendor performance evaluations have been completed for Allied Universal Corp.; the firm has an overall rating of 4.24 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division has reviewed the prices submitted by Allied Universal Corp. and determined that the prices are fair and reasonable (Exhibit 4).
Incumbent: Allied Universal Corp. Contract Number and Title: Y2114756G1, Sodium Hypochlorite. Contract Term: August 22, 2017 through October 20, 2021. Expenditures to date: $3,454,908.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
There was no protest or appeal filed regarding this procurement.
The Co-op bid posted on June 8, 2021 and opened on June 25, 2021; two bids were received with one declination (Exhibit 1).
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. WWO0005332