Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE Request for Proposals (RFP) No. GEN2123625P1, for External Audit Services, as amended (if applicable) and approved by the Evaluation Committee appointed by the Board of County Commissioners, for the County Auditor’s Office.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.33, Issuance of Competitive Solicitations, Board approval is required prior to advertisement of RFPs, RLIs, and RFQs with an anticipated total value of more than $500,000.
What Action Accomplishes
Approves a Request for Proposals solicitation to engage an independent certified public accounting firm to perform annual financial and compliance audits for the County, Constitutional Officers, and Component Units of the County.
Is this Action Goal Related
Yes
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE COUNTY AUDITOR’S OFFICE RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Board’s Goal to “Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs.”
The Office of Economic and Small Business Development established a County Business Enterprise goal of 25% for this project (Exhibit 2).
The purpose of this solicitation is to engage an independent certified public accounting firm to perform annual financial and compliance audits for the County, Constitutional Officers, and Component Units of the County. The duration of services will be five years.
The Request for Proposals (RFP) method of procurement was selected for this project to best serve the County with additional evaluation criteria other than price alone. The RFP method provides for predefined evaluation criteria for ranking of firms based upon the required specialized technical expertise. Proposers are required to determine the best method to accomplish the specialized services. In accordance with Section 218.391(3)(a), Florida Statutes, the auditor selection committee establishes factors to be used for evaluation of the services to be provided in this RFP. The RFP (Exhibit 1) is the current draft that will be considered by the Evaluation Committee at its meeting on November 4, 2021, at 12:30 p.m. If the Evaluation Committee amends the RFP, any such amendments will be distributed to the Board prior to consideration of the item and the Board’s consideration of the item will be based on the amended RFP.
The County Auditor’s Office has reviewed the RFP and all matters have been addressed.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The five-year potential estimated contract amount is $5,000,000, which includes $250,000 for optional services over the five-year contract duration. Funding for this requirement will be obtained by the appropriate source at the time of release.
Requisition No. ACC0000143