Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE threshold increase for piggyback Contract No. BLD2121535G1, Inside Plant Cabling-Aviation, with Universal Cabling Systems, Inc., under the State of Florida Contract No. DMS-18/19-045O, for Telecommunication Infrastructure Project Services 2, for the Aviation Department, in the estimated amount of $875,000, for the initial contract that began on July 29, 2020 and expires on December 2, 2022; and authorize the Director of Purchasing to renew the contract, as renewed by the State of Florida, for up to three years, for a five-year four-month threshold increase potential total amount of $3,145,000.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000 inclusive of the value of any renewals or extensions provided for in the contract.
In accordance with the Broward County Procurement Code, Section 21.53(a), Duration of Contracts, unless otherwise provided by law, no County contract duration shall exceed five years without the express approval of the Board.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service airport in excess of the threshold amount provided in § 287.017 for CATEGORY FIVE [i.e., $325,000] as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Provides for inside plant cabling services for Broward County Fort Lauderdale-Hollywood International Airport.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The purpose of this contract is to provide inside plant cabling services for the Broward County Fort Lauderdale-Hollywood International Airport.
The State of Florida contract was competitively procured for telecommunication infrastructure project services. The State of Florida contract became effective on December 3, 2019, and is scheduled to expire on December 2, 2022, with renewal terms up to three years (Exhibit 1).
On July 29, 2020, the County Administrator and Director of Purchasing jointly approved the request to piggyback onto the State of Florida Contract No. DMS-18/19-045O for Telecommunication Infrastructure Project Services 2 for a not-to-exceed amount of $500,000 as authorized under the Broward County Procurement Code. The initial term of the contract began on July 29, 2020 and shall expire on December 2, 2022.
On November 23, 2020, the Purchasing Division approved pass-thru allowances in the annual estimated amount of $49,500, which includes allowances for permits and fees, parts and materials, and rental equipment.
On October 5, 2021, Aviation Department entered Requisition No. AVI0001735 to increase the piggyback contract threshold by $3,145,000, which includes additional funds to complete the initial and renewal terms for anticipated projects such as Wi-Fi coverage improvements in terminals and parking garages; security camera and elevator repairs; emergency cabling needs and future Wi-Fi improvements to the airport campus. The increase amount has been broken down by initial and renewal terms (Exhibit 2).
As of October 26, 2021, Aviation Department’s current expenditures on the contract were $311,991.
The amounts referenced in this agenda have been rounded to the nearest whole dollar. Payments will be based on the maximum amount payable under this contract.
Source of Additional Information
Robert Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this open-end contract will be funded by the appropriate source at the time of release.
AVI0001735