Broward County Commission Regular Meeting
Director's Name: Trevor M. A. Fisher (Acting Director)
Department: Public Works Division: Construction Management
Information
Requested Action
title
A. MOTION TO ADOPT budget Resolution within the General Capital Outlay Fund transferring funds in the amount of $50,000 from the fund’s reserve for project contingencies to the Main Jail Judges Bench, 1st Appearance Court Remodel project to allow for an increase in the project’s change order allowance to support cost increases associated with this project. (Commission District 4)
ACTION: (T-10:56 AM) Approved Resolution No. 2022-002.
VOTE: 9-0. Commissioner Furr voted in the affirmative telephonically.
B. MOTION TO AUTHORIZE increase in change order allowance for contract between Florida Palm Construction, Inc., and Broward County (PNC2121779C1), for the Main Jail Judges Bench, 1st Appearance Court Remodel project, from $35,844 or 10%, to $179,442 or 50% of the original contract amount of $358,844; and authorize Mayor and Clerk to execute the same. (Commission District 4)
ACTION: (T-10:56 AM) Approved.
VOTE: 9-0. Commissioner Furr voted in the affirmative telephonically.
body
Why Action is Necessary
A: Board approval is required to transfer budget from reserves.
B: Board approval is required to increase change order allowance above 10% of the original contract amount, in accordance with Broward County Procurement Code, Section 21.56.
What Action Accomplishes
A: Provides additional one-time funds of $50,000 to fund an increase to the Main Jail Judges Bench,1st Appearance Court Remodel’s change order allowance to address cost increases associated with the project.
B: Increases change order allowance from 10% to 50% of the construction contract amount.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/CONSTRUCTION MANAGEMENT DIVISION RECOMMENDS APPROVAL.
The Main Jail Judges Bench 1st Appearance Court Remodel project will allow preliminary hearings for arrested individuals to appear before a judicial officer in person or via live streaming, within the Main Jail building located at 555 SE 1st Ave, Ft Lauderdale, FL 33301.
Motion A allows for the budget to be increased to accommodate changes as described below.
Motion B allows a change order increase to 50% of the contract amount. After receipt of bids, the General Contractor advised the County that the audio-visual (“A/V”) equipment listed in the contract documents was not included in the base bid since some of the equipment is no longer available or on the market. Construction documents were prepared for the project to be bid in early 2020. Due to the pandemic, no access was granted to the Main Jail for construction work, which delayed bidding activities until over a year later in 2021.
The new A/V equipment is in the approximate amount of $82,000. Furthermore, BSO requires that a BSO security detail be present during all on-site construction activities. The County no longer has an agreement with BSO to perform security detail work. The change order increase will allow the General Contractor to engage the required BSO security detail(s) directly, as approved by the County, in the approximate amount of $60,000. Lastly, a 10.5% increase from the original contract price of $358,844 is included in the change order allowance for any unforeseen conditions, in the approximate amount of $37,442.
On July 7, 2021, the Director of Purchasing executed Bid/Contract No. PNC2121779C1 with Florida Palm Construction, Inc. for the Main Jail Judges Bench, 1st Appearance Court Remodel project. Florida Palm Construction Inc. is performing the work as a CBE contractor having committed to self-performing 25% of the total project value.
Source of Additional Information
Ariadna Musarra, AIA, Director/County Architect, Construction Management Division, 954-357-6419; Trevor M.A. Fisher, P.E. MBA, Acting Director, Public Works Department, 954-357-6410.
Fiscal Impact
Fiscal Impact/Cost Summary
The $50,000 is transferred from the General Capital Outlay Fund’s reserve for contingency which, pending approval of this action, will reduce the reserve’s remaining balance in Fiscal Year 2022 to $1,950,000. The additional $50,000 transferred to the Main Jail Judges Bench, 1st Appearance Court Remodel project’s increases the total estimated cost of the project from $599,000 to $649,000.