Broward County Commission Regular Meeting
Director's Name: Tracy Jackson
Department: Regional Emerg Svcs & Comm Division: Office of Regional Comm & Tech
Information
Requested Action
title
A. MOTION TO APPROVE Only Reasonable Source designation of Kirms Communications, LLC, to provide continued maintenance and repair services for Broward County public safety radio towers and shelters.
ACTION: (T-10:35 AM) Approved.
VOTE: 8-0. Commissioner Bogen voted in the affirmative telephonically. Commissioner Geller was not present.
B. MOTION TO APPROVE First Amendment to the Agreement between Broward County and Kirms Communications, LLC for Hardware and Maintenance Services for County’s public safety radio towers and shelters; to extend the Agreement for up to five one-year optional renewal terms, through May 22, 2027, for a not-to-exceed amount of $2,900,000, thereby increasing the total not-to-exceed amount from $2,960,000 to $5,860,000; and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:35 AM) Approved.
VOTE: 8-0. Commissioner Bogen voted in the affirmative telephonically. Commissioner Geller was not present.
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Why Action is Necessary
Sections 21.53(a) and 21.47(b) of the Broward County Procurement Code require Board approval of agreements that exceed five years and are above the Director of Purchasing’s award and execution authority.
What Action Accomplishes
Motion A: Designates Kirms Communications, LLC, as the only reasonable source to provide continued maintenance and repair services for County’s public safety radio towers and shelters.
Motion B: Amends the existing agreement to extend the term for up to five additional one-year optional renewal periods.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
THE OFFICE OF REGIONAL EMERGENCY SERVICES AND COMMUNICTIONS RECOMMENDS THE APPROVAL OF THE ABOVE MOTIONS.
On March 28, 2017, Kirms Communications, LLC, was approved as the only reasonable source for radio tower maintenance and repair services. On May 23, 2017, the Board approved the Agreement between County and Kirms Communication, which currently expires on May 22, 2022.
On January 3, 2022, County advertised a Request for Information (RFI), TEC2124097F1, for inspection, repair, and maintenance of the E911 Public Safety Radio Towers. Of the four respondents, Kirms Communications was the only vendor that complied with the requirements, licenses, certifications, and qualifications stated in the RFI.
Motion A seeks to designate Kirms Communications, LLC, as the only reasonable source to provide continued maintenance and repair services for County’s public safety radio towers and shelters.
Motion B seeks to Amend the Agreement to extend the term for up to five additional one-year periods and increases the total Agreement not-to-exceed amount by $2,900,000. The amendment also updates the annual and hourly rates and permits the Contract Administrator to add additional tower sites by written notice to the contractor.
Source of Additional Information
Tracy Jackson, Director, Regional Emergency Services and Communications, (954) 831-3908
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for the continued maintenance and repair services provided for in the amendment is from the Communications and Technology Division Equipment Maintenance operational fund.