Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE threshold increase for open-end Contract No. BLD3116000020G1_1, Facilities Maintenance, Repair, and Operations and Industrial Supplies, with W.W. Grainger, Inc., under the State of Florida Alternate Contract Source Agreement No. 31160000-20-NASPO-ACS for Facilities Maintenance, Repair, and Operations and Industrial Supplies; State of Oregon Master Agreement No. 8496; for the procurement of industrial and commercial supplies and equipment, for various Broward County agencies, in the estimated amount of $1,643,000 for the current contract term of July 1, 2020 through June 30, 2023, with no renewals.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47.a, Award and Execution Authority, Board approval is required for awards exceeding $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Provides for the opportunity to acquire industrial and commercial supplies and equipment purchased repetitively or on an emergency basis, and a means for inventory reduction through expeditious shipment of a variety of products; aggregation; and purchasing of a variety of products from the same vendor with a single order.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
The purpose of this contract is to provide facilities maintenance, repair, and operations and industrial supplies for County agencies.
On July 1, 2020, the County Administrator and Director of Purchasing jointly approved the request to piggyback onto the State of Florida Alternate Contract Source (ACS) No. 31160000-20-NASPO-ACS for Facilities Maintenance, Repair, and Operations and Industrial Supplies for a not-to-exceed amount of $500,000 as authorized under the Broward County Procurement Code.
On January 12, 2021 (Item No. 20), the Board approved a threshold increase in the amount of $1,200,000 for Contract No. BLD3116000020G1_1, Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies, with W.W. Grainger, Inc. (Grainger).
On September 9, 2021 (Item No. 23), the Board approved a threshold increase in the amount of $1,200,000 for Contract No. BLD3116000020G1_1, Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies, with Grainger.
In accordance with its right to piggyback off another state’s contract, the State of Florida piggybacked off the State of Oregon Master Agreement No. 8496. The State of Florida ACS Agreement No. 31160000-20-NASPO-ACS began July 1, 2020 and is scheduled to expire on June 30, 2023 (Exhibit 1).
The State of Oregon Master Agreement No. 8496 was competitively procured for the MRO and industrial supplies. The State of Oregon Master Agreement No. 8496 became effective on April 17, 2018, and is scheduled to expire on June 30, 2023, with no renewals (Exhibit 1).
As of May 3, 2022, the County’s current expenditures on the contract were $2,843,300. This contract is used by multiple agencies throughout the County and the requested threshold increase is necessary to fund the Grainger contract for the remaining term expiring on June 30, 2023.
The amounts referenced in this agenda have been rounded to the nearest whole dollar. Payments will be based on the maximum amount payable under this Agreement.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this open-end contract will be funded by the appropriate source at the time of release.