Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO AWARD open-end contract to low bidder, ITW GSE Inc., for Pre-Conditioned Air Units, Bid No. BLD2124206B1, for the Broward County Aviation Department, in the initial two-year estimated amount of $1,671,305, which includes allowances in the amount of $35,000; and authorize the Director of Purchasing to renew the contract for three one-year periods, for a five-year potential estimated amount of $4,178,263.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service airport over the threshold amount provided in § 287.017 for CATEGORY FIVE [i.e., $325,000] as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Provides the furnishing, delivery, and installation of new and completely assembled 45-ton and 60-ton pre-conditioned air units on passenger boarding bridges at Broward County Fort Lauderdale-Hollywood International Airport for the Broward County Aviation Department.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT/MAINTENANCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not reserve this project for County Business Enterprises or participation goals to this solicitation based on the review of products and services requested (Exhibit 2).
The purpose of the contract is to provide the furnishing, delivery, and installation of new and completely assembled 45-ton and 60-ton preconditioned air units on passenger boarding bridges at Broward County Fort Lauderdale-Hollywood International Airport for the Broward County Aviation Department. The initial contract period shall begin upon award and will terminate two years from that date.
All prices, terms and conditions will remain fixed for the initial 12-month contract period. Upon completion of the initial 12-month contract period, the contractor may make a timely request for a price adjustment to the contract for each year thereafter prior to its anniversary date in accordance with the price escalation clause of the contract.
The allowance in this contract in the annual amount of $17,500 is for freight/shipping. These allowance items must be approved by the contract administrator prior to purchase and will be reimbursed at the contractor's actual incurred cost, without mark-up.
Broward County Aviation Department reviewed the bid submitted by ITW GSE Inc. and concurs with the recommendation for award (Exhibit 3). One evaluation was completed for ITW GSE Inc.; the firm has an overall rating of 3.32 out of a possible 5.0. Copies of the vendor performance evaluation are available upon request.
The Purchasing Division has researched the prices submitted by the recommended bidder, ITW GSE Inc., and determined that the prices submitted are fair, reasonable, and aligned with the estimate (Exhibit 4).
Incumbent: Verde GSE, Inc. Contract Title: Pre-Conditioned Air Units, Contract Number: BLD2116807B1, Contract Term: March 5, 2019 to March 4, 2022, Expenditures to date: $2,188,346.82.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The Recommendation for Award was posted on the Purchasing Division website from April 14 - 21, 2022. There was no protest or appeal filed against this procurement.
The bid posted on February 8, 2022 and opened on March 16, 2022; three bids were received with no declinations (Exhibit 1).
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. AVM0006690