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File #: 22-853   
Status: Agenda Ready
In control: Finance - Records, Taxes, and Treasury Division
On agenda: 6/7/2022 Final action: 6/7/2022
Title: A. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, Tax Redemption Account No. xxxxxxxxx0916, and Self-Insurance Account No. xxxxxxxxx0518, due to having a stale date, being unclaimed, or not being negotiated. (Commissioner Moskowitz pulled this item from the Consent Agenda.) ACTION: (T-10:32 AM) Approved. (Refer to minutes for full discussion.) VOTE: 8-0. Commissioner Moskowitz abstained from voting and was out of the room during the vote. B. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, and Self-Insurance Account No. xxxxxxxxx0518 due to being voided. Checks have been reissued. (Commissioner Moskowitz pulled this item from the Consent Agenda.) ACTION: (T-10:32 AM) Approved. (Refer to minutes for full discussion.) VOTE: 8-0. Commissioner Moskowitz abstained from voting and was out of the room during the vote.
Attachments: 1. Exhibit 1 - List of Stale Dated, Unclaimed, or Not-Negotiated Checks, 2. Exhibit 2 - List of Reissued Checks, 3. Exhibit 3 - Warrants Memorandum dated May 9, 2022
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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Broward County Commission Regular Meeting                               

Director's Name:  George Tablack

Department:                       Finance and Administrative Services                     Division: Records, Taxes, and Treasury

 

Information

Requested Action

title

A. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, Tax Redemption Account No. xxxxxxxxx0916, and Self-Insurance Account No. xxxxxxxxx0518, due to having a stale date, being unclaimed, or not being negotiated.

 

(Commissioner Moskowitz pulled this item from the Consent Agenda.)

 

ACTION: (T-10:32 AM) Approved. (Refer to minutes for full discussion.)

 

VOTE: 8-0. Commissioner Moskowitz abstained from voting and was out of the room during the vote.

 

B. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, and Self-Insurance Account No. xxxxxxxxx0518 due to being voided. Checks have been reissued.

 

(Commissioner Moskowitz pulled this item from the Consent Agenda.)

 

ACTION: (T-10:32 AM) Approved. (Refer to minutes for full discussion.)

 

VOTE: 8-0. Commissioner Moskowitz abstained from voting and was out of the room during the vote.

 

 

body

Why Action is Necessary

Board approval is required to authorize cancellation of warrants.

 

What Action Accomplishes

Removes old checks from outstanding lists in preparation for escheating to the State of Florida, as required by Florida Statutes. Motion A removes checks due to having a stale date, being unclaimed, or not being negotiated. Motion B acknowledges the removal of checks that were lost or stolen and have been reissued.

 

Is this Action Goal Related

No

 

Previous Action Taken

None.

 

Summary Explanation/Background

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

 

Records, Taxes and Treasury's Cash Handling and Deposit Procedures require the voiding of checks that are outstanding in preparation for eventual escheating to the State of Florida, as required by Florida Statutes. These warrants have been outstanding for over six months and now meet the time requirement for voiding according to the conventions governing negotiable instruments followed by banking industry practice. Motion A removes old checks from outstanding lists in preparation for eventual escheating to the State of Florida, as required by Florida Statutes, Sections 717.102, 717.103, and 717.117. The list of checks referenced in Motion A are attached as Exhibit 1.

 

Please note that all checks referenced in Motion B that were lost or stolen have been reissued. The list of checks referenced in Motion B are attached as Exhibit 2.

 

Exhibit 3 includes explanations for uncashed checks that are over $5,000, have the same payee, are payable to a taxing authority, or have special circumstances.

 

Source of Additional Information

Thomas Kennedy, Director | Records, Taxes and Treasury Division, (954) 357-5777

 

Fiscal Impact

Fiscal Impact/Cost Summary

There is no fiscal impact.