Broward County Commission Regular Meeting
Director's Name: Tara Gaudin
Department: Human Services Division: Community Partnerships
Information
Requested Action
title
A. MOTION TO AUTHORIZE County Administrator to execute First Amendment to Agreement No. 18-CP-CSA-ELC-01 between Broward County and Early Learning Coalition of Broward County, Inc. (subject to review for legal sufficiency by the Office of the County Attorney) for subsidized childcare services for low-income families, increasing the Agreement from $2,342,795 to $2,842,795, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
B. MOTION TO AUTHORIZE County Administrator to execute First Amendment to Agreement No. 22-CP-CSA-4805-01 between Broward County and Fort Lauderdale Independence Training & Education Center, Inc. (subject to review for legal sufficiency by the Office of the County Attorney) for independent living and rental assistance services, increasing the Agreement from $490,000 to $550,000, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
C. MOTION TO AUTHORIZE County Administrator to execute First Amendment to Agreement No. 22-CP-CSA-3283-01 between Broward County and Parent to Parent of Broward County Inc., d/b/a Family Network on Disabilities of Broward County (subject to review for legal sufficiency by the Office of the County Attorney), for advocacy services for children with special needs, and their families, increasing the Agreement from $212,858 to $242,858, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
D. MOTION TO AUTHORIZE County Administrator to execute Second Amendment to Agreement No. 18-CP-HCS-8372-01 between Broward County and First Call for Help of Broward, Inc., d/b/a 2-1-1 Broward (subject to review for legal sufficiency by the Office of the County Attorney) for specialized information and referral services, increasing the Agreement from $107,000 to $206,200, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
E. MOTION TO AUTHORIZE County Administrator to execute First Amendment to Agreement No. 22-CP-HCS-0534-01 between Broward County and Mental Health America of Southeast Florida, Inc. (subject to review for legal sufficiency by the Office of the County Attorney) for drop-in mental health services, increasing the Agreement from $133,333 to $283,333, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
F. MOTION TO AUTHORIZE County Administrator to execute First Amendment to Agreement No. 22-CP-HIP-6886-01 between Broward County and TaskForce Fore Ending Homelessness, Inc. (subject to review for legal sufficiency by the Office of the County Attorney) adding street outreach services at the airport, increasing the Agreement from $529,774 to $629,774, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
G. MOTION TO AUTHORIZE County Administrator to execute Second Amendment to Agreement No. 22-CP-CSA-0126-01 between Broward County and South Broward Hospital District d/b/a Memorial Healthcare System (subject to review for legal sufficiency by the Office of the County Attorney) adding outpatient mental health services at the airport, increasing the Agreement from $504,564 to $579,564, effective retroactively from May 1, 2022, through September 30, 2022; and authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement as amended.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
H. MOTION TO AUTHORIZE Human Services Department Director or Deputy Director to waive the 3% penalty reduction provided in the Performance section of service providers’ agreements for providers that do not attain one or more outcomes during any quarter of Fiscal Year 2021-2022.
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
I. MOTION TO APPROVE waiver of conflict under Section 112.313(7)(a), Florida Statutes, for the following Broward County advisory board members holding an employment or contractual relationship with an entity receiving funds for the performance of services under this agenda item:
1. Melida J. Akiti
2. Howard A. Bakalar
3. Chauniqua D. Kiffin
4. Valery V. Moreno
5. Candace M. Pineda
6. Peter P. Powers
7. Zulma Vanessa Quiles
ACTION: (T-10:22 AM) Approved.
VOTE: 9-0.
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Why Action is Necessary
A. through G. Broward County Board of County Commissioners (“Commission”) approval is required for agreements with external agencies.
H. Commission approval is required to provide additional authority to the Human Services Department (“HSD”) Director or Deputy Director.
I. A waiver of conflict arising under Section 112.313(7)(a), Florida Statutes, requires two-thirds approval by the Commission.
What Action Accomplishes
A. through G. Approval enables reallocation of funds to maximize the provision of services to best meet the needs of the community.
H. Approval authorizes the HSD Director or Deputy Director to take necessary action when service provider operations are affected by unforeseen circumstances.
I. Approval waives the existence of any conflict arising under Section 112.313(7)(a), Florida Statutes, as authorized under applicable law.
Is this Action Goal Related
Yes
Previous Action Taken
None
Summary Explanation/Background
THE HUMAN SERVICES DEPARTMENT AND THE COMMUNITY PARTNERSHIPS DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
These actions support the Commission’s value of “approaching human services collaboratively and compassionately with special emphasis on the most vulnerable,” and the goal to “effectively advocate for and acquire municipal, state and federal financial support to equitably address health and human services needs of the entire community, through a truly coordinated system of care.” The reallocations will ensure the most effective and efficient use of currently budgeted resources and will allow service providers to increase the number of clients. Commission authorization is requested to provide the HSD Director or Deputy Director discretion to waive the penalty reduction found in the Performance Article of the Agreement for Fiscal Year 2021-2022, to ease the financial impact on service providers due to COVID-19.
On September 9, 2021 (Item No. 4), the Commission approved Resolution No. 2021-402, authorizing appropriation and disbursement of Fiscal Year 2021-2022 funds for agreements with nonprofit organizations and governmental entities to provide various services. Since then, contract utilization patterns and client demands have demonstrated a need for increased services in specified service areas resulting in the reallocation of underutilized funding. The Community Partnerships Division recommends reallocating funds from underutilized agreements in its Children’s Services Administration Section, Health Care Services Section, and Homeless Initiative Partnership Section to meet the current community needs (Exhibit 1). Commission approval is required because the requested increased funding amounts exceed the threshold authorized by the existing agreements. Retroactive approval is requested to allow service providers to invoice Broward County for services provided to eligible clients starting on the effective date. Staff anticipates that service providers may not meet all outcomes during this Fiscal Year and requests additional flexibility to accommodate extenuating or unanticipated circumstances, whether due to the COVID-19 pandemic or for other reasons. For example, one service provider recommended for funding reallocation met just two of three outcomes for the second quarter of Fiscal Year 2021-2022 (Exhibit 2). Staff is working with this service provider to improve future outcome attainment.
Approval of this item would give rise to certain employment conflicts under Section 112.313(7)(a), Florida Statutes, which provides that "no public officer... shall have or hold any employment or contractual relationship with any business entity... which... is... doing business with an agency of which he or she is an officer or employee." In accordance with 112.313(12), Florida Statutes, Commission approval is required to waive any conflict of interest arising under Section 112.313(7)(a), Florida Statutes. An effective waiver requires two-thirds vote of the Commission after disclosure of the conflicting relationship (Motion I) in accordance with Section 112.313(12), Florida Statutes. Forms 4A, Disclosure of Business Transaction, Relationship, or Interest, are attached to this report as Exhibit 3 and constitute full disclosure of any existing conflict.
Source of Additional Information
Keith Bostick, Deputy Director, Human Services Department, (954) 357-6385
Silvia Beebe, Assistant Director, Community Partnerships Division, (954) 357-6396
Fiscal Impact
Fiscal Impact/Cost Summary
Funds are allocated in the HSD, Community Partnerships Division (“CPD”), Fiscal Year 2021-2022 budget. The Fort Lauderdale Hollywood Airport will reimburse the HSD CPD for the increases to the Agreement amounts for TaskForce Fore Ending Homelessness, Inc., and the South Broward Hospital District d/b/a Memorial Healthcare System.