Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AUTHORIZE County Administrator or designee to approve and/or execute agreements, contract amendments, work authorizations, advertisements of competitive solicitations, and other documents during the 2022 Board Summer Recess, June 15, 2022 through August 24, 2022, including all items listed on Exhibit 1 hereto, when she determines it to be in the best interest of the County, or as may be necessary for the day-to-day operations of the County, subject to approval of such documents as to legal sufficiency by the Office of the County Attorney, provided that for any items not listed on Exhibit 1, the County Administrator will provide a report to the Board and obtain ratification of any action that imposes a financial obligation on the County in excess of $500,000; and to authorize the County Administrator to take all necessary administrative and budgetary actions to effectuate the authorized actions.
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Why Action is Necessary
Board of County Commissioners’ approval is required to delegate authority to the County Administrator or designee for select actions while the Board of County Commissioners is not in session during the 2022 Summer Recess.
What Action Accomplishes
Authorizes the County Administrator to take actions on behalf of the Board of County Commissioners while they are not in session during the 2022 Summer Recess.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
COUNTY ADMINISTRATION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This item provides authority for the County Administrator or designee to execute agreements, contract amendments, work authorizations, and approve the advertisement of competitive solicitations and other necessary documents that would otherwise require Board approval or a delegation of authority. The approval of such documents will be based on the reasonable belief and determination that is in the best interest of the County or are necessary for the day-to-day operations of the County.
The delegation will commence on June 15, 2022 and continue through August 24, 2022. The approval and execution of any documents by the County Administrator or designee under this delegated authority will be subject to review of same as to legal sufficiency by the Office of the County Attorney. For any items not listed on Exhibit 1, a report will be provided to the Board by the first scheduled Board meeting in August detailing all actions taken by the County Administrator or designee pursuant to this item during the 2022 Summer Recess.
This action will allow for continuity of County business during the scheduled 2022 Summer Recess.
The County will continue with the current Low Bid process and Final Ranking process during the Summer Recess. This process provides that the Purchasing Division will provide notice to each Board member, as part of a written report, of intended action and any Commissioner can pull the item during the five-day period following such notice. In the event an objection or protest is received, or items are requested by any Board member to be pulled, the item will be presented for Board consideration at a subsequently scheduled Board meeting.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against any awarded or executed agreement will be funded by the appropriate source at the time of release.