Broward County Commission Regular Meeting
Director's Name: Monica Cepero
Department: County Administration Division: Libraries
Information
Requested Action
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MOTION TO APPROVE State Aid to Libraries Grant Agreement and Grant Application Certification of Hours, Free Library Service and Access to Material between Broward County and the Florida Department of State, Division of Library and Information Services, and authorize the Mayor and Clerk to execute the same, in the estimated amount of $1,216,875; authorize the County Administrator to approve and execute amendments to the Grant Agreement, provided they do not impose any increased financial obligations on the County and subject to review by the Office of the County Attorney for legal sufficiency, and to take all administrative or budgetary actions to implement the grant and accept funding.
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Why Action is Necessary
The State requires that the Board of County Commissioners approve the Grant Agreement and execute a Certification of Hours, Free Library Service and Access to Material form to receive funding from the State Aid to Libraries Grant Program.
What Action Accomplishes
This action will enable the County to participate in the State Aid to Libraries Grant Program for Fiscal Year 2023.
Is this Action Goal Related
Yes
Previous Action Taken
None.
Summary Explanation/Background
THE LIBRARIES DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This item supports the Board's Goal to "Enhance funding for Library programs and various life-long-learning opportunities for our residents and visitors."
The State Aid to Libraries Grant Program is administered by the State of Florida and is awarded to qualifying governing bodies throughout the State, pursuant to Florida Statutes Chapter 257 and the Florida Administrative Code Chapter IB-2.001, for the purpose of operating and maintaining libraries. The Libraries Division has been receiving State Aid funds since 1974. As in past years, a definite award amount is not yet available, and the State has provided an estimate of the award, in the amount of $1,216,875. In 2022, Broward County received $1,223,960; in 2021, $1,474,796; in 2020, $1,435,461; and in 2019, $1,398,383.
The State Aid to Libraries Grant Agreement (Exhibit 1) must be submitted annually with certification of local expenditures for the previous year. The State prepares the forms and requires that the governing authority for the grantee sign first. The agreement and the accompanying Certification of Hours, Free Library Service and Access to Material form (Exhibit 2) with the signature of the governing body must be electronically submitted to the State by October 1, 2022.
The County Attorney’s Office has reviewed and approved this agreement as to form. This Grant Agreement is a State form, which has been published in Florida's Administrative Code. The amount of the grant award will be stated in Exhibit B to the Grant Agreement, which will be provided once the final award amount has been determined and the State fully executes the agreement. In the event of a dispute, please note that the venue for any litigation that may arise from the agreement is Leon County.
Source of Additional Information
Allison Grubbs, Director, Libraries Division, 954-357-7377
Fiscal Impact
Fiscal Impact/Cost Summary
It is estimated that Broward County will receive $1,216,875 in State Aid for Fiscal Year 2023. The funds will be deposited into the General Fund.