Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Records, Taxes, and Treasury
Information
Requested Action
title
A. MOTION TO APPROVE only reasonable source designation of Destiny Software, Inc., to provide continued maintenance and support services for the AgendaQuick software.
ACTION: (T-10:42 AM) Approved.
VOTE: 8-0.
B. MOTION TO APPROVE First Amendment to System and Services Agreement between Broward County and Destiny Software, Inc., for AgendaQuick software maintenance and support services, to extend the Agreement for up to five additional one-year terms, through September 30, 2027, to be exercised by the Director of Purchasing, and increasing the total not-to-exceed amount by $29,500 to $65,200; and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:42 AM) Approved.
VOTE: 8-0.
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Why Action is Necessary
Motion A. In accordance with the Broward County Procurement Code, Section 21.25, Sole Source Procurement, Board approval is required for awards exceeding the Director of Purchasing's authority.
Motion B. In accordance with the Broward County Procurement Code, Section 21.53, the Board is required to approve all awards that extend for more than five years.
What Action Accomplishes
Motion A: Reaffirms only reasonable source designation of Destiny Software, Inc. as the only reasonable source to provide continued maintenance and support services for the AgendaQuick software.
Motion B: Extends the term of the Agreement for up to five additional one-year terms and increases the total not-to-exceed amount by $29,500.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORD, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
On September 26, 2017, the Director of Purchasing approved the System and Services Agreement to provide ongoing support and maintenance for the AgendaQuick software.
Motion A seeks to reaffirm the designation of Destiny Software, Inc. as the only reasonable source to provide continued maintenance and support services for the AgendaQuick software (Exhibit 1).
Motion B seeks to extend the terms and conditions of the existing Agreement for up to five additional one-year terms (Exhibit 2). This allows the time and resources necessary to migrate the legacy data from AgendaQuick to the Legistar Agenda Management software.
Source of Additional Information
Thomas W. Kennedy, Director | Records, Taxes, and Treasury Division, (954) 357-5777
Fiscal Impact
Fiscal Impact/Cost Summary
The First Amendment will increase the current not-to-exceed amount of $35,700 by $29,500 for a total not-to-exceed amount of $65,200.