Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE Agreement between Broward County and Absolute Civil Engineering Solutions, LLC, for Continuing Consultant Services for Building Safety and Water Management Inspection Programs, for the Facilities Management Division, Request for Proposals (RFP) No. PNC2122764P1, for an initial three-year contract term not-to-exceed $420,000 and authorize the Director of Purchasing to renew the Agreement for up to two one-year terms, for a total five-year contract term of $700,000.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Provide professional services for building safety and water management inspection programs.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 30% for this Agreement. Absolute Civil Engineering Solutions, LLC, a certified County Business Enterprise, has committed to 100% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).
The purpose of the Agreement is to provide professional services for building safety and water management inspection programs for the Facilities Management Division (FMD) and other County agencies (Exhibit 1).
On January 25, 2022 (Item No. 68), the Board approved Request for Proposals (RFP) No. PNC2122764P1, Consulting Services for Building Safety and Water Management Inspection Programs. Three firms submitted proposals in response to the RFP.
On May 26, 2022, a combination Initial/Final Evaluation Committee meeting was held. The Evaluation Committee determined that all three firms were to be evaluated as responsive and responsible to the RFP requirements and would move forward to the Final Evaluation to be numerically scored and ranked by the Evaluation Committee. After presentations, evaluation, scoring and ranking, the Evaluation Committee named Absolute Civil Engineering Solutions, LLC as the first-ranked firm.
The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division’s website from June 9 - 14, 2022, which provided time for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
On June 15, 2022, in accordance with Procurement Code, Section 21.42(k), Procedures for RFPs, RLIs, and RFQs, the ranking of the qualified firms became final, and staff proceeded with negotiations.
One negotiation meeting was held to negotiate this Agreement with Absolute Civil Engineering Solutions, LLC on July 22, 2022. The meeting was attended by representatives from Absolute Civil Engineering Solutions, LLC, and staff from the Facilities Management Division, the County Attorney’s Office, and the Purchasing Division.
The initial term of this Agreement will be effective upon date of execution and will terminate three years from that date.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at <https://www.broward.org/Purchasing/Pages/Repository.aspx>.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The estimated amount for this Agreement is $140,000 per year, for a total potential five-year not-to-exceed amount of $700,000. Each individual work authorization will be funded by the appropriate source at the time of release.
Requisition No. FMD0017512