Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO AWARD open-end contract to low bidder, AGSA LLC, for Pre-Conditioned Aircraft Air Hoses, Bid No. OPN2124596B1, for the Broward County Aviation Department, in the initial three-year estimated amount of $685,284, which includes allowances in the amount of $23,400, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a potential five-year estimated amount of $1,142,140.
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Why Action is Necessary
Pursuant to Section 332.0075, Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service airport over $325,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Provides for an open-end contract for the supply of pre-conditioned aircraft air hoses for the Broward County Aviation Department.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not establish County Business Enterprise (CBE) goals for this procurement because there is an insufficient number of CBE firms in the Broward County Certified Firm Directory for this commodity (Exhibit 2).
The purpose of the contract is to provide the furnishing of new pre-conditioned air hoses used in the operation of pre-conditioned air units on the passenger boarding bridges at Broward County Fort Lauderdale-Hollywood International Airport for the Broward County Aviation Department.
The allowances in this contract, in the initial three-year amount of $23,400, are intended for Standard and Expedited Freight Charges.
The Aviation Department reviewed the bid submitted by AGSA LLC and concurs with the recommendation for award (Exhibit 3). No vendor evaluations were completed for AGSA LLC.
The Purchasing Division researched the prices submitted by the recommended bidder, AGSA LLC, and determined that the prices submitted are fair and reasonable in comparison to the cost estimate (Exhibit 4).
The bid posted on June 28, 2022 and opened on July 27, 2022; three bids were received with zero declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from September 13 - 19, 2022 at which time any aggrieved vendor could have protested the result. There was no protest or appeal filed regarding this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The initial three-year contract period shall begin on date of award.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. AVM0007096