Broward County Commission Regular Meeting
Director's Name: Jonathan Daniels
Department: Port Everglades Division: Seaport Engineering and Construction
Information
Requested Action
title
A. MOTION TO APPROVE increase in the change order allowance to the Agreement between Broward County and Horsepower Electric, Inc. for Wayfinding Information Signage at Port Everglades, solicitation PNC2117560C1, increasing the allowance from 5.0% ($181,565) to 15% ($544,695) of the original contract amount of $3,631,302.
(Per the Tuesday Agenda Memorandum, the Board’s consideration of this item is based on the amended motion statement distributed as Additional Material.)
ACTION: (T-10:44 AM) Approved as amended with Regular Meeting Additional Material, dated October 11, 2022, submitted at the request of Port Everglades Department.
VOTE: 7-0. Commissioner Bogen voted in the affirmative telephonically. Commissioner Moskowitz was not present.
B. MOTION TO APPROVE Change Order No. 3 to the Agreement between Broward County and Horsepower Electric, Inc. for Wayfinding Information Signage at Port Everglades, solicitation PNC2117560C1, to increase the number of directional signage and dynamic message boards to further enhance the visitor experience at Port Everglades, for an increase in the Agreement amount of $360,890, resulting in a revised total Agreement amount of $4,055,502, and an increase of 328 calendar days resulting in a revised contract duration of 883 calendar days; and authorize the Mayor and Clerk to execute same.
(Per the Tuesday Agenda Memorandum, the Board’s consideration of this item is based on the amended motion statement distributed as Additional Material.)
ACTION: (T-10:44 AM) Approved.
VOTE: 7-0. Commissioner Bogen voted in the affirmative telephonically. Commissioner Moskowitz was not present.
C. MOTION TO ADOPT budget Resolution transferring funds from reserves within the Port Everglades Department Capital Fund in the amount of $544,695 for Wayfinding Information Signage at Port Everglades.
(Per the Tuesday Agenda Memorandum, the Board’s consideration of this item is based on the amended motion statement distributed as Additional Material.)
ACTION: (T-10:44 AM) Approved Resolution No. 2022-474.
VOTE: 7-0. Commissioner Bogen voted in the affirmative telephonically. Commissioner Moskowitz was not present.
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Why Action is Necessary
Motion A: In accordance with Section 21.56 of the Broward County Procurement Code, Broward County Board of County Commissioners’ (“Board”) approval is required for a change order allowance increase exceeding 5% of the original contract amount.
Motion B: In accordance with Section 21.56 of the Procurement Code, Board approval is required for construction-related change orders exceeding $250,000.
Motion C: Board approval is required to transfer budget from reserves.
What Action Accomplishes
Motion A: Increases the change order allowance for the Wayfinding Information Signage at Port Everglades to accommodate the increase in Change Order No. 3, and any potential additional change orders that may be required for the remainder of the construction contract.
Motion B: Provides for increases to the Agreement Amount and Duration to address additional enhancements envisioned to improve the user experience while visiting Port Everglades.
Motion C: Provides additional funding for the cost of the Change Order No. 3 and potential additional change orders.
Is this Action Goal Related
Yes
Previous Action Taken
None
Summary Explanation/Background
THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.
This item supports the Broward County Board of County Commissioners’ (“Board”) Value of "Ensuring economic opportunities for Broward’s diverse population and businesses” and the Goal to “Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs.”
The Office of Economic and Small Business Development (“OESBD”) established a County Business Enterprise (“CBE”) participation goal of 20% for this Agreement. Horsepower Electric, Inc. has attained a participation rate of 20.28% through July 31, 2022, as verified by the OESBD (see Exhibit 2). Horsepower Electric, Inc. plans to employ CBE firms for the execution of this change order.
On October 22, 2019 (Item No. 40), the Board approved the Agreement between Broward County and Horsepower Electric, Inc. for the Wayfinding Information Signage at Port Everglades project in the amount of $3,631,302, which included contract allowances for permitting, regulatory agency fees and identification badges in the amount of $140,000, to be substantially completed by 275 calendar days from the Project Initiation Date listed in the Second Notice to Proceed.
On August 27, 2021, Change Order No. 1 was approved by the Contract Administrator and included structural and artistic enhancements in the amount of $17,530, increasing the Agreement from $3,631,302 to $3,648,832, and adding 180 days to the period of performance, increasing the contract duration from 275 to 455 days.
On January 11, 2022, Change Order No. 2 was approved by the Contract Administrator and included the installation of additional underground raceways and fiber optic cabling in the amount of $45,780, increasing the Agreement from $3,648,832 to $3,694,612, and adding 100 days to the period of performance, increasing the contract duration from 455 to 555 days.
Upon completion of the initial scope, it became clear to Port Everglades staff that additional static as well as dynamic message signage was needed to further assist Port cruise guests in order provide additional guidance concerning the various cruise terminal and parking facility locations. The additional signage and equipment have extensive lead times due to ongoing supply chain issues, thus the request for the additional contract duration. Staff is recommending approval of Change Order No. 3, which includes additional directional signage, a dynamic message board, and associated appurtenances in the amount of $360,890, increasing the Agreement amount from $3,694,612 to $4,055,502, and adding 328 days to the period of performance, increasing the contract duration from 555 days to 883 days.
Approval of Motion A is also required to provide additional change order allowance authority to fund Change Order No. 3, and to provide the Contract Administrator additional change order authority should unforeseen issues be encountered during the performance of the additional scope of work covered by Change Order No. 3 that would require additional change orders. As provided for in Section 21.56 of the Procurement Code, change orders exceeding 5% of the original contract amount must be approved by the Board.
Source of Additional Information
John C. Foglesong, P.E., Enterprise Director, Capital Projects, Port Everglades Department, Seaport Engineering & Construction Division, (954) 468-0142
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for this project is the Port Everglades Capital Fund.