Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE Agreement between Broward County and Advanced Pharmaceutical Consultants, Inc., for in-house pharmacy management services, Requests for Proposals (RFP) No. GEN2120540P1, for Broward Addiction Recovery Division, in a maximum not-to-exceed amount of $2,964,849, for the initial three-year term, and authorize the Director of Purchasing to renew the Agreement for two one-year periods, for a five-year potential estimated amount of $4,768,921; and authorize the Mayor and Clerk to execute same.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Provides in-house pharmacy/medication management services for clients served at the specified Broward Addiction Recovery Center facilities.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE HUMAN SERVICES DEPARTMENT / BROWARD ADDICTION RECOVERY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not establish a participation goal for this project (Exhibit 2).
The purpose of this Agreement is to provide in-house pharmacy management services for clients served at two of the substance use disorder facilities operated by Broward Addiction Recovery Center (BARC). Advanced Pharmaceutical Consultants, Inc. (APC) will provide, at a minimum, a State of Florida licensed pharmacist, a registered licensed pharmacy technician, and a licensed pharmacist consultant to provide the services required under the Agreement (Exhibit 1).
On May 4, 2021 (Item No. 42), the Board approved the Request for Proposals (RFP) No. GEN2120540P1, In-House Pharmacy Management Services. Two firms submitted proposals in response to the RFP.
On October 18, 2021, an Initial Evaluation Committee meeting was held. The Evaluation Committee determined that both firms were responsive and responsible to the RFP requirements and would move to the Final Evaluation to be numerically scored and ranked by the Evaluation Committee.
On November 5, 2021, a Final Evaluation Committee meeting was held. After presentations, evaluation, scoring and ranking, the Evaluation Committee named APC as the first-ranked firm.
The Evaluation Committee’s proposed recommendation of ranking was posted on the Purchasing Division website from November 24 - 30, 2021, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers.
The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division website from December 1 - 7, 2021, which provided an opportunity for any aggrieved proposer to file a formal protest. No formal protest was received.
Two negotiation meetings were held - September 9, 2022 and September 13, 2022 - to negotiate the Agreement with APC. These meetings were attended by the representatives of APC, staff from BARC, the County Attorney’s Office, and the Purchasing Division.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on the Broward County Purchasing Division website at
https://www.broward.org/Purchasing/Pages/Repository.aspx.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The estimated amount for this Agreement is $2,564,849 for the initial three-year term, $890,320 for the first renewal year and $913,752 for the second renewal year, and $400,000 for optional services for a total potential not-to-exceed amount of $4,768,921 for each agreement, for five years. Each individual work authorization will be funded by the appropriate source at the time of release.
Requisition No. ARC0002304