Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE Agreement between Broward County and Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC, for Security Officer Services for Port Everglades, Request for Proposal (RFP) No. GEN2120642P1, in the maximum not-to-exceed amount of $31,150,235 for the initial three-year term, inclusive of Optional Services in the maximum not-to-exceed amount of $86,400, and authorize the Director of Purchasing to renew the Agreement for two one-year periods for a potential five-year maximum not-to-exceed amount of $53,480,749, inclusive of Optional Services in the maximum not-to-exceed amount of $144,000, and authorize the Mayor and Clerk to execute the same.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Provides security officer services at Broward County’s Port Everglades security officer services at Broward County’s Port Everglades.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 25% for this agreement. Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC committed to 25% CBE participation. The respective participation plans were reviewed and approved by OESBD (Exhibit 2).
In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.211, these services are subject to the Workforce Investment Program. Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC has agreed to be bound to the contractual obligations of the Workforce Investment Program.
The purpose of this agreement is to engage the services of qualified contractor provide security officer services at Broward County’s Port Everglades (Exhibit 1).
On June 15, 2021 (Item No. 101), the Board approved Request for Proposals (RFP) No. GEN2120642P1, Security Officer Services for Port Everglades. The RFP was advertised on August 6, 2021 and at the time of the submittal deadline on September 15, 2021, seven firms submitted proposals in response to the RFP.
On October 12, 2022, an Initial Evaluation Committee meeting was held. The Evaluation Committee determined that five firms were responsive and responsible to the RFP requirements and advanced to final evaluation, which included vendor presentations, Question-and-Answer period, numerical scoring by the Evaluation Committee, and ranking.
On October 18, 2022, one of the proposing firms that was deemed responsive and responsible, Security Alliance, LLC, withdrew their proposal from further consideration.
On October 19, 2022, a Final Evaluation Committee meeting was held. After presentations, evaluation, scoring and ranking, the Evaluation Committee named Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC as the first-ranked firm; American Guard Services, Inc. as the second-ranked firm; Inter-Con Security Systems, Inc. as the third-ranked firm, and Centurion Security Group, LLC as the fourth-ranked firm.
The Evaluation Committee’s proposed recommendation of ranking was posted on the Purchasing Division website from October 21 - 26, 2022, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers.
The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division website from October 27 - November 2, 2022, which provided an opportunity for any aggrieved proposer to file a formal protest. No objection or protest was received.
The County held three negotiation meetings: October 20, 2022, October 26, 2022, and November 1, 2022. These meetings were attended by representatives of Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC, and staff from the Broward County Port Everglades Department, Finance & Administrative Services Department, County Attorney’s Office, and the Purchasing Division.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at
<http://www.broward.org/Purchasing/Pages/Repository.aspx>.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. PAD0000317