Broward County Commission Regular Meeting
Director's Name: Jonathan Daniels
Department: Port Everglades Division: Director’s Office
Information
Requested Action
title
MOTION TO APPROVE Public Transportation Grant Agreement (“PTGA”) between Broward County and Florida Department of Transportation (“FDOT”), under the Florida Seaport Transportation and Economic Development (“FSTED”) Program, PTGA 444884-1-94-03, with FDOT agreeing to grant up to $47,250 to Broward County for the Port Everglades Seaport Security Initiative (“Project”), but no more than 75% of the total eligible cost of the Project, and County agreeing to pay $15,750 and cover any Project cost overruns, and Addendum thereto modifying the indemnification language of the PTGA; authorize the Mayor and Clerk to execute the PTGA and Addendum; authorize the County Administrator or designee to take the necessary administrative and budgetary actions resulting from approval of the PTGA; and authorize the County Administrator to approve any amendments to the PTGA that do not increase the County’s financial obligation, subject to review by the Office of the County Attorney for legal sufficiency.
body
Why Action is Necessary
Broward County Board of County Commissioners (“Board”) approval is required for the execution of the PTGA and Addendum.
What Action Accomplishes
Execution of the PTGA and Addendum provides funding to modernize and automate the Port Business Purpose Card (Port ID) Application and Credentialling process at Port Everglades. The County Administrator is delegated authority to take the necessary administrative and budgetary actions to implement the PTGA and to approve any future nonmonetary amendments to the PTGA.
Is this Action Goal Related
Yes
Previous Action Taken
None
Summary Explanation/Background
THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.
This item supports the Board’s Value of "Ensuring economic opportunities for Broward's diverse population and businesses" and the Goal to "Increase the economic strength and impact of revenue generating County enterprises balancing economic, environmental, and community needs."
Per Chapter 42 of the Broward County Administrative Code and as required by the Port Everglades US Coast Guard-approved Facility Security Plan, the Port issues approximately ten thousand Port Business Purpose Cards (Port IDs) a year, averaging almost 800 applications per month. Port IDs are required for all port users that require access to the port more than 15 days in a 90-day period to establish their business purpose for entering the Port’s controlled access area. The ID application and processing function is performed by staff from the Broward Sheriff’s Office (“BSO”) under contract to the Port using primarily a paper-based, staff-intensive process.
On August 31, 2022, the Florida Seaport Transportation and Economic Development (“FSTED”) Council approved a grant application submitted by Port Everglades to provide funding to modernize and improve its Port ID Application and Credentialing process. The grant funding will be used to modernize these processes and procedures and increase the efficiency of the Port ID issuance process through a number of different components including:
• Introducing a paperless application process.
• Creating the ability to complete the Port ID application online remotely or electronically in the Port ID Office.
• Switching to zero retained or stored paper documents that require destruction at a later date.
• Converting a paper-based maritime security awareness training program to an interactive, electronic version that can be completed online during the application process.
• Reducing the time spent in the Port ID office by port users.
The grant funding provided by the Florida Department of Transportation (“FDOT”) through this Public Transportation Grant Agreement (“PTGA”) will provide the resources needed to expedite the overall application process, reduce file storage along with the costs associated with using an outdated application process, and mitigate the impacts of a security incident at Port Everglades through education of port users.
The total estimated cost for the Project is $63,000, which includes $11,000 in workstations, hardware, network equipment installation and fees, and $52,000 for the security program software and hosting fees. This $47,250 grant requires a 25% cost share ($15,750) from Broward County, in addition to the County committing to fund 100% of any Project cost overruns. The PTGA also includes an Addendum modifying the standard Indemnification language included in the PTGA.
A requirement for this funding is to execute the PTGA between FDOT and Broward County prior to disbursement of any funding. The PTGA is written in the standard FDOT format and has been approved as to form by the Office of the County Attorney. FDOT will execute the PTGA and Addendum after Board approval.
Source of Additional Information
Rob Jenkins, Security Manager, Port Everglades Department, (954) 468-0119
Fiscal Impact
Fiscal Impact/Cost Summary
The 25% County match is budgeted and available in the Port Everglades Operating Fund.